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CONSENT ITEM — 8E <br />-AxZEN HILLS <br />MEMORANDUM <br />DATE: March 11, 2024 <br />TO: Honorable Mayor and City Councilmembers <br />Dave Perrault, City Administrator <br />FROM: David Swearingen, P.E. Public Works Director / City Engineer <br />SUBJECT: 2024 Capital Equipment Replacement — Unit 4412012 F-450 Plow Truck <br />Budgeted Amount: Actual Amount: Funding Source: <br />$100,000 (net) $99,521.86 (net) Equipment Replacement <br />(2024 CIP) (After estimated auction) Fund <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />• 2024 purchase of a 2025 F450 Regular Cab 4x4 6.7L Diesel Truck equipped with a <br />front plow, rear sander, and dump body in the amount of $129,273.86 <br />Background/Discussion <br />The 2024 Capital Improvement Plan (CIP) includes replacement of Unit 441, 2012 F-450 Plow <br />Truck. Attachment A is the CIP detail sheet which includes the latest vehicle mileage and repair <br />costs. At the November 13, 2023 Special Work Session, Council discussed the 2024 Proposed <br />Budget and CIP which included the Public Works Equipment Purchases. <br />Public Works staff received quotes to build a new plow truck to replace Unit 441. The cab and <br />chassis price are $61,630.86, per the MN State Contract pricing (Attachment B). Staff was <br />informed of an approximate lead time from Ford, which is 6-8 months for cab and chassis <br />delivery. <br />Staff recommends replacement of Unit 441, 2012 F-450 truck to ensure timely delivery prior to <br />the 2024-2025 winter, also to get ahead of potential high -cost repairs, and to have a higher trade- <br />in value. Recent repair and maintenance records show a couple larger repairs in 2019 ($4,761) <br />and 2021 ($4,574), typically the frequency of repairs will increase with the age of the equipment. <br />Page 1 of 2 <br />