CCP 06-11-1990 - Laserfiche WebLink

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J MINUl'ES OF THE ARDEN HIllS mUNCIL WORKSESSION MONDAY, MAY 21, 1990, 4:30 P.M. - CITY HALL . CALL ill ORDER Pursuant to due call and notice thereof, Mayor sather called the meeting" to order at 4:30 p.m. ROLL CALL The roll being" called the following" members were present: Mayor Thomas sather, Councilmembers Nancy Hansen, Paul Malone and JoAnn Growe. Absent: Councilmember Thomas Mahowald. Also present: Park Director John Buckley, Public Works Supervisor Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. KEN MILLING; Mayor sather referred Council to the well abandorunent WELL ABANOONMENT discussion continued from the 5-14-90 Council meeting". Clerk Administrator Berger ~lained Paul Goudreault and Darrel Ohman, Delta Environmental Consultants, and Jolm Gilbertson, Bergerson-caswell, were present to discuss the change order sul:Initted for well abandonment at the Kem Milling" site. Paul Goudreault reviewed well abandonment operations to date, and =ent conditions of wells #3 and #4. He noted there was little informtion available on wells #3 and #4 when the bid specifications were compiled. Goudreault ~lained the contractor not only found the wells to be deeper than initially estimted, but also found sand in the bottom of the wells which will have to be cleaned-out before proper abandonment can =. Mayor sather questioned the exact cost for abandonment of wells #3 and #4. . Goudreault estimted the cost for abandonment of the four wells at $6,000.00 each; total of approximtely $24,000.00. John Gilbertson, representing" Bergerson-caswell, stated he has prepared a cost estilTlate for the additional work on wells #3 and #4 to a=mplish proper abandonment. There was discussion relative to the differential in the bids received and why two of the bidders quoted higher costs for the abandonment of the four wells. Councilmember Hansen commented that most residential wells in this area are deeper than the estimted depth listed in the bid specifications. councilmember Malone noted that Delta was hired to prepare specification and receive bids and the change order represents an almost 100% in=ease over the original bid quote. He also noted that Delta is now requesting" additional fees for services which it appears were outlined in their original contract. Goudreault stated that the scope of services have changed from the original contract entered into with the City; additional services include attendance at meeting"s, contacting" Public Health Services to determine if steps could be elllninated in the state requirements for abandonment which would save the City money. . Mayor sather suggested the contractor, Delta Environmental and the City share the cost overage in the change order and additional fees charged by Delta for ~ed services. Gilbertson ~lained it is difficult for a contractor to subnit a bid quote which includes all conditions which could exist; noted he did not ~ to find sand in wells #3 and #4 and the depth of the wells is still undetermined until the sand is removed. He suggested charging" the city on a "time and mterials" basis, not to exceed the change order amount.