Memorandum - Vehicle and Equipment CIP

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EN HILLS MEMORANDUM DATE: June 15, 2009 TO: Mayor and City Council Ron Moorse, City Administrator FROM: Greg Hoag, Public Works Director SUBJECT: Vehicle and Equipment CIP BACKGROUND The Public Works Department operates and maintains a fleet of more than sixty five pieces of equipment of many types and sizes used for maintaining the City's infrastructure. This equipment is typically classified as large, midsized, and small. Attached is a listing of this equipment. Staff has created a general guide of the expected life of the equipment. This guide is reviewed and adjusted annually. Our current guide is attached. As a piece of equipment comes due in the replacement cycle, it is further evaluated based on many factors including but not limited to: current miles and/or hours, lifetime repair costs, overall vehicle condition, and current usefulness. All equipment is evaluated on an annual basis with recommendations included in the 5-year Capital Improvement Program(CIP). The Public Works Department has recently completed this annual review of the equipment and has prepared the recommended 5 year equipment CIP plan. Equipment valued over$5,000 is included in the capital equipment budget and equipment valued less than$5,000 is included in the annual operating budget. This year, the review of the equipment replacement plan and needs for the coming years, was used an opportunity to evaluate equipment needs and priorities in relation to both general operations and the transition that was made from separate Parks and Public Works crews to one unified crew. This evaluation process resulted in a plan for equipment replacement that takes advantage of the replacement opportunities to provide equipment that better meets operational needs, and meets those needs at a reduced cost.