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NEW BUSINESS 11A <br />,-iIZEN HILLS <br />MEMORANDUM <br />DATE: April 8, 2024 <br />TO: Honorable Mayor and City Councilmembers <br />FROM: Dave Perrault, City Administrator <br />SUBJECT: Future Agenda Setting/Council Priorities/Future Topic Discussion <br />Budgeted Amount: Actual Amount: Funding Source: <br />N/A N/A N/A <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />• A policy or give direction on how Council wants to set future agendas and priorities. <br />Discussion <br />This item was requested to be added as the first item of New Business at this evening's meeting, it is <br />intended to have Council formalize a process for agenda and priority setting. No formal policy exists <br />today, but in the past the Mayor and City Administrator set meeting agendas in -advance of the <br />meetings. The pro to this method is it provides flexibility in agenda setting, but the con is it does not <br />account for consideration from the rest of the City Council. <br />A memo from a previous worksession has been attached for Council review (see Attachment A), this <br />memo outlines one possible set of guidelines for agenda setting; however, as noted in the memo, <br />agenda setting varies city to city, and what works best for one city may not work best for another. <br />Also included in the memo is a list of Council priorities that Council ranked previously, some of <br />these items have been addressed or are in the process of being addressed. Pending how Council wants <br />to set agendas, it should also discuss how it wants to address future priorities and new priorities when <br />they arise. Should Council want to move a formal policy forward, Staff can bring a completed policy <br />for approval at a future meeting. <br />Bud1jet Impact <br />N/A <br />Attachment <br />Attachment A: Council Worksession Memo on Agenda Setting <br />Page 1 of 1 <br />