04-23-24 Agenda Packet - Laserfiche WebLink

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from her earlier request. David said he could follow up, as well. Renee said she would put together relevant information for Susan from historical KLID records. 4.4. Open meeting laws update. Susan Johnson (not in attendance) 4.4.1 Background: Susan reached out to David Perrault for guidance on process for involving board between meetings for urgent issues that arise between meetings. Discussion: David offered that one option to address urgent issues is to call a special meeting. To do so, the chair of this board should contact David. He can schedule the meeting and arrange that the appropriate notices be made for the meeting. That process was recently used by the PTRC. Another option is for the board to establish a subcommittee at a regular meeting and direct the subcommittee to make any minor decisions necessary for between- meeting implementation of a decision made by the board at a regular meeting. Aisha said some types of decisions can be addressed this way. David was asked whether KLIDB has access to funding for small expenditures such as the purchase of stamps. He responded that committees such as the KLIDB don’t have a budget, but their role is to instead make recommendations for the city council to review. The city council would have to approve any expenditures before they are made. 5. NEW BUSINESS 5.1 Plan process for next election of KLID Board Members and Officers whose terms have expired. Board. 5.1.1 Background: Three board member terms end in 2024: Aisha Elmquist, Renée Marino and Joel Gerich. As with past years, the City of Arden Hills will mail a letter to all KLID members announcing the election and asking for volunteers to be candidates for open positions. Action: Edit last year’s letter (attached) as a group and decide on other aspects of the 2024 election process. Discussion: Concern about achieving a quorum on the second Tuesday of April 9th resulted in the decision to set the election meeting to April 23rd. Susan had asked Renee to share that she has concluded from her review of the bylaws that ballots do not have to be mailed to KLID members prior to the election. She also concluded that voting at the meeting should be done by written ballot. If a KLID member wishes to vote ahead of time, they can deliver their choice in writing to City Hall prior to the meeting. The board appointed a subcommittee of Joel Gerich, Susan Johnson and Renee Marino to prepare and submit the letter announcing the April elections, as well as the Love Your Lake Party flyer to the City. David said the City would send both to KLID members. 6. NEXT MEETING: Tuesday, April 23, 2024 at 6:30 PM at City Hall. 7. ADJOURN