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05-28-24-WS
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05-28-24-WS
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Page 2 of 3 <br /> <br />items that relate to the play structure or hardcourts or items that have been consistent in recent <br />past Park Improvement Projects. <br /> <br />Public Works Staff and PTRC have each performed site visits and listed feedback for potential <br />park improvements, in addition to the play structures and hardcourts and over and above what <br />had been budgeted for in the CIP, which was presented to Council at the March 11 Work <br />Session. Council was interested in considering all of these items presented at that Work Session <br />and requested staff to go through the process of receiving feedback from Public outreach and <br />providing preliminary planning level cost estimates of these items prior to determining the final <br />scope of the project. <br /> <br />Considering Council’s desire to be flexible at the early stages of the project with the design and <br />the current broad scope of the project, Staff requested that Bolton and Menk, Inc. (BMI) provide <br />a Professional Services Agreement (PSA) that only included the following: complete online <br />survey development, public involvement, survey analysis, planning level cost estimates based on <br />feedback and a Public meeting presentation to Council. This PSA with BMI was approved by <br />Council at the April 8, 2024 Council Meeting. <br /> <br />For this Work Session on May 28, 2024, Council will need to define the scope of the project <br />which will lead the project into the design phase, and a PSA amendment will be requested from <br />Bolton & Menk related to that project scope for the Arden Oaks Park & Freeway Park <br />Improvement Project. <br /> <br />Anticipated project schedule: <br />• April 2024: Project Kickoff and Online Survey Development (Completed) <br />• April/May 2024: Perform and Complete Public Involvement Process (Completed) <br />• May 2024: Finalize Online Survey Report (Completed) <br />• May 28, 2024: Present Final Report findings at Work Session to Council <br />• June 2024: Take selected Scope of Work and Amend PSA for Design and Construction <br />• July/August 2024: Concept design with updated cost estimates, host Open-House event <br />• August/September 2024: PTRC and City Council involvement and final cost estimates <br />• Fall 2024: Lock in purchase of play equipment <br />• February/March 2025: Bid <br />• April 2025: Award construction contract <br />• Summer/Fall 2025: Construction <br /> <br />Discussion <br /> <br />Council should review the survey results from both parks and provide direction for the project <br />scope desired for amenities/improvements and related budget. Once the project scope is <br />determined, at a future meeting, BMI will propose an amendment to their existing contract, <br />which will include tasks from design to project closeout. <br /> <br /> <br /> <br /> <br />
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