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MINUTES -` EN HILLS • Outstanding Discussion: Still need to address the percentage of assessments. There is a need to clarify how we determine number of units or the per unit equivalence for assessments. It was recommended to let the planning commission give feedback as to what to how to approach commercial properties, as well as multiple frontage lots. It was recommended to have a clause stating that some properties may be assess on a case by case situation. Corner lots are assessed only on the actual address. Should the City get assessed? Discussion touched on the possibilities of the City being assessment exempt and/or being assess the same as other properties. There is nothing in the policy stating whether or not city properties are exempt. Are the current assessment rates for commercial properties and residential properties set appropriately? How are double frontage lots assessed? Giga provided a background of how Roseville funds their street projects. Roseville created a two prong funding approach using bonds and assessments. In 1996 they created an infrastructure fund; tax payers pay a little each year towards this fund, resulting in a lower assessment. How much does Roseville collect every year into that fund from taxes? Has the City looked at the long term if assessments are the best option? We are going to get into the long range financial plan looking towards the future and how we want to pay • for things. We do not have a project for 2008 so we are not in a time crunch to get this policy completed; our next reconstruction project will be summer 2009. 3.B. Capital Improvement Plan- New Finance Director Iverson and Giga gave an explanation of the formatting of the CIP book. Hilgers recommended that the City looks at the possibility of sharing equipment with Roseville to decrease the cost of equipment. It was also recommended to combine some operations. We may want to have Greg Hoag, Public Works Director,join us to discuss these options. Mayor Harpstead would like this group to focus more on the strategic side of the CIP. Look towards streets and new fire departments. Parks and Trails have never been economically balanced with the rest of the needs of the City. Roads are rated on a Pavement Condition Index (PCI). We have a consultant evaluate the roads; roads are rated from 0 to 100. A rating of 0-30 is"poor" and needs to be reconstructed. 4.A. Report from the City Council Sue created a new chart of accounts. Staff is currently working on the Capital Improvement Plan (CIP). The old city hall property is going out for a RFP; it could potentially be residential land. •