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AGENDA ITEM - 3D ,-ARZEN HILLS MEMORANDUM DATE: July 8, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Arden Manor Hardcourt Improvements Project Budgeted Amount: Actual Amount: Funding Source: $160,000 Original TBD PIR-Parks $226,000 Final CDBG Grant — Not Obtained MnDNR Outdoor Rec Grant — Not Obtained Council Should Consider • Providing staff direction on whether to proceed with bidding the hard court improvements at Arden Manor Park after considering the impacts of not receiving the DNR Grant funding nor the CDBG Grant funding. Background/Discussion On July 10, 2023, City Council approved Change Order #1, removing the Arden Manor Park hard court improvements scope of work from the 2023 Arden Manor Park and Floral Park Improvements Project Contract with Peterson Companies. At the December 18, 2023 Work Session, City Council gave City staff direction to pursue the Community Development Block Grant (CDBG) Program to fund the Arden Manor hardcourt construction and construction administration, while utilizing PIR-Parks funds to fund the grant application and `Shovel Ready' design work in order to increase the competitiveness of the grant application and complete construction in 2024. At the January 8, 2024 regular City Council meeting, Council approved the Professional Services Agreement with Bolton & Menk for design, grant application and construction administration. Since then, staff has been made aware, from representatives of the CDBG program, that the program will not be available for this project in 2024 due to limited staffing resources. Bolton & Menk has suggested that the City consider pursuing the MnDNR Outdoor Recreation Grant program to assist with funding, providing a 50% match on construction costs and to allow the project to still be constructed in 2024. Pagel of 3