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07-08-24-SWS
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07-08-24-SWS
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7/8/2024 3:07:04 PM
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7/8/2024 3:05:33 PM
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AGENDA ITEM - 3D <br />,-ARZEN HILLS <br />MEMORANDUM <br />DATE: July 8, 2024 <br />TO: Honorable Mayor and City Councilmembers <br />Dave Perrault, City Administrator <br />FROM: David Swearingen, P.E. Public Works Director / City Engineer <br />SUBJECT: Arden Manor Hardcourt Improvements Project <br />Budgeted Amount: Actual Amount: Funding Source: <br />$160,000 Original TBD PIR-Parks <br />$226,000 Final CDBG Grant — Not Obtained <br />MnDNR Outdoor Rec Grant — Not Obtained <br />Council Should Consider <br />• Providing staff direction on whether to proceed with bidding the hard court <br />improvements at Arden Manor Park after considering the impacts of not receiving the <br />DNR Grant funding nor the CDBG Grant funding. <br />Background/Discussion <br />On July 10, 2023, City Council approved Change Order #1, removing the Arden Manor Park <br />hard court improvements scope of work from the 2023 Arden Manor Park and Floral Park <br />Improvements Project Contract with Peterson Companies. <br />At the December 18, 2023 Work Session, City Council gave City staff direction to pursue the <br />Community Development Block Grant (CDBG) Program to fund the Arden Manor hardcourt <br />construction and construction administration, while utilizing PIR-Parks funds to fund the grant <br />application and `Shovel Ready' design work in order to increase the competitiveness of the grant <br />application and complete construction in 2024. <br />At the January 8, 2024 regular City Council meeting, Council approved the Professional Services <br />Agreement with Bolton & Menk for design, grant application and construction administration. <br />Since then, staff has been made aware, from representatives of the CDBG program, that the <br />program will not be available for this project in 2024 due to limited staffing resources. Bolton & <br />Menk has suggested that the City consider pursuing the MnDNR Outdoor Recreation Grant <br />program to assist with funding, providing a 50% match on construction costs and to allow the <br />project to still be constructed in 2024. <br />Pagel of 3 <br />
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