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CONSENT ITEM - 8.1 <br />,-ARZEN HILLS <br />MEMORANDUM <br />DATE: July 22, 2024 <br />TO: Honorable Mayor and City Councilmembers <br />Dave Perrault, City Administrator <br />FROM: Lucas J. Miller, Assistant Public Works Director <br />David Swearingen, P.E. Public Works Director / City Engineer <br />SUBJECT: 2024 Street Maintenance Program — Large Area Patching project <br />Budgeted Amount: Actual Amount: Funding Source: <br />$220,000 $227,354.09 Street Maintenance Fund <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />• Quote from GMH Asphalt in the amount of $141,472.00 for the 2024 Street <br />Maintenance Program Large Area Patching project on Grey Fox Rd, Red Fox Rd, and <br />Lake Valentine Rd. <br />Background/Discussion <br />On Tuesday July 16, Public Works staff received 3 quotes to perform the proposed large area <br />patching project for Grey Fox Rd., Red Fox Rd., and Lake Valentine Rd. Attachment A shows a <br />map of the proposed streets. Staff selected these streets for large area patching due to their <br />pavement condition ratings which ranged from 51 to 57, pothole patching has increased <br />significantly, and the City's Pavement Management Program (PMP) project schedule does not <br />address these streets until 2030 and 2032. Due to the high traffic volumes on these streets and the <br />need for a high level of traffic control, staff recommends performing this work by a contractor. <br />The 3 quotes received are as follows: <br />GMH Asphalt $141,472.00 <br />Bituminous Roadways $147,767.59 <br />SM Hentges and Sons $179,650.00 <br />Staff has reviewed the quotes and recommends that the City Council approve the quote as <br />Attachment B with GMH Asphalt in the amount of $141,472.00 and proceed with the work. <br />Page 1 of 2 <br />