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8. Submitting Proposals 8.1 Proposals May Be Rejected in Whole or Part The City of Arden Hills reserves the right to: ♦ Reject any or all proposals. ♦ Reject parts of proposals. ♦ Negotiate modifications of proposals submitted. ♦ Accept part or all of the proposals on the basis of consideration(s) other than proceeds or cost. ♦ Negotiate specific work elements with the preferred Contractor into a contract of lesser or greater expense than described in this RFP or the Respondent's reply. 8.2 Respondents May Team with Other Companies It is recognized that some prospective Respondents may wish to subcontract with other companies for processing services. This is allowed as needed, but all such Contractor -subcontractor relationships must be explicitly described in each proposal scenario. The City will contract with only one primary Contractor for the recycling services. Multiple Respondents may team up with other complementary hauling or recycling companies provided there is no collusion. A company may be listed as a part of more than one team as long as this company submits a written certification that no collusion occurred between competing proposals. 8.3 Trade Secrets (Include in a Separate Sealed Envelope) Respondent may elect to submit data in a separate sealed envelope with a cover memo requesting that the enclosed data be classified as "nonpublic data' under the Minnesota Government Data Practices Act. The City will review the data to determine its correct classification. 8.4 RFP and Proposal to Become Part of Final Contract The contents of this RFP, the successful proposal, and any written clarifications or modifications to the contents thereof submitted by the successful Respondent and approved by the City in writing shall become part of the contractual obligations and be incorporated by reference into the ensuing Contract. If any provision of the Draft Contract RFP or proposal is in conflict, the Final Contract takes precedence over the RFP, and the RFP takes precedence over the proposal. 8.5 References References shall include the name, phone number, and email address of a contact person from at least five cities. Respondents may submit up to 10 references. It is the responsibility of the Respondent to ensure their Notification of Intent and References are received by the City. 8.6 How to Submit Proposals Proposal shall be submitted to the Administration Department Office via email to Jen Estling, 0estling@cityofardenhills.ora by no later than 4:00 p.m. CDT, Friday, October 11, 2024, with the name of the proposing company in the subject line of the email. Proposals will be treated in accordance with Minnesota Statutes 13.591, Subdivision 3 (b), Data Practices Act. RFP for City of Arden Hills Recycling Services . 12