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08-26-24-R
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08-26-24-R
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12.3 Annual Performance Review. Meeting to Discuss Recommendations for Continuous <br />Improvement. The City shall schedule an annual meeting to include (but not be limited <br />to): <br />12.3.1 Review annual report, including trends in recovery rate and participation. <br />12.3.2 Review efforts made to expand recyclable markets. <br />12.3.3 Review performance based on feedback from residents. <br />12.3.4 Review recommendations for improvement in the City's recycling <br />program, including enhanced public education and other opportunities. <br />12.4 Promotional/Educational Activities <br />12.4.1 The Contractor and the City shall work together in the preparation and <br />distribution of educational materials to insure accurate information and <br />program directions. The Contractor shall pay for the annual design, printing <br />and mailing of a curbside program flyer with an additional 200 fliers to be <br />placed at City Hall. The flyer shall be approved by the City in writing prior <br />to printing or distribution. The flyer shall be delivered to homes no later than <br />January 31 of each year. <br />12.4.2 The publicity and promotion program may include articles for City <br />newsletters, public appearances, provision of information for local <br />environmental groups, or attendance at public events sponsored bythe <br />City. The Contractor shall at a minimum provide one (1) newsletter article <br />per year. The Contractor is encouraged to develop new public education <br />and outreach materials each year. <br />12.4.3 The Contractor will work with the City to prepare guidelines for residents of <br />eligible RDUs and MDUs with recycling instructions. <br />12.4.4 Each year by January 31st, the Contractor shall send a mailing to each <br />residential property that is served by the Contractor with a specific listof <br />instructions for sorting recyclable materials and setting out recycling carts. <br />12.4.5 The yearly mailing will include instructions for residents of eligible RDUs <br />to have their recyclables carts set out to curbside by 7:00 a.m. on their <br />designated recycling collection day. <br />12.4.6 The Contractor shall conduct its own promotions and public educationto <br />increase participation. The Contractor shall submit a draft of any public <br />education literature for approval by the City at least one month before <br />printing and release of any such literature. <br />12.4.7 The annual work plan shall include initiatives to improve the City's <br />recycling program. These initiatives may include (but are not limited to) <br />expansion of materials collected, voluntary expansion to businesses, <br />effective education of residents with measurement, community involvement, <br />outreach to low participating communities, and outreach using electronic <br />communications including e-mail reminders and apps. <br />CITY OF ARDEN HILLS, MN <br />CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 18 <br />
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