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CONSENT ITEM - 8I <br />r <br />-ARPEN HILLS <br />MEMORANDUM <br />DATE: September 9, 2024 <br />TO: Honorable Mayor and City Councilmembers <br />Jessica Jagoe, Interim City Administrator <br />FROM: Lucas J. Miller, Assistant Public Works Director <br />SUBJECT: 2024 Street Maintenance Program — Large Area Patching project <br />Budgeted Amount: Actual Amount: Funding Source: <br />$220,000 $232,698.19 Street Maintenance Fund <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />Pay Request #1/Final from GMH Asphalt in the amount of $146,816.10 for the 2024 <br />Street Maintenance Program Large Area Patching project on Grey Fox Rd, Red Fox <br />Rd and Lake Valentine Rd. <br />Background/Discussion <br />On July 16, 2024, Public Works staff received quotes to perform the proposed large area <br />patching project for Grey Fox Rd., Red Fox Rd. and Lake Valentine Rd. Staff selected these <br />streets for large area patching due to their pavement condition ratings which ranged from 51 to <br />57, pothole patching had increased significantly, and the City's Pavement Management Program <br />(PMP) project schedule does not address these streets until 2030 and 2032. Due to the high <br />traffic volumes on these streets and the need for a high level of traffic control, staff <br />recommended performing this work by a professional contractor. <br />On July 22, 2024, Council awarded the work to the lowest quote, GMH Asphalt, in the amount <br />of $141,472.00 and to proceed with the work. GMH completed the work ahead of the required <br />deadlines and work is 100% completed. Pay Request #1/Final is in the amount of $146,816.10, <br />which is $5,344.10 over the quoted amount due to additional striping and patches added by staff <br />in the field as a result of actual site conditions. Staff has reviewed the quantities and recommends <br />Council approve final payment to GMH for the work completed. <br />Page l of 2 <br />