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ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2024 13 Councilmember Monson said we can start with August, do Phase 1 and staff can set the pace as we get into Phase 2. Interim City Administrator Jagoe confirmed and added the consultants will attend a joint work session in October and can discuss their initial framework and get Council feedback on what else should be looked at in Phase 2. The time frame can be set based on that feedback. Councilmember Monson is fine with the engagement piece, as outlined. Mayor Grant asked if the joint work session is Council and HKGi? Interim City Administrator Jagoe said it would also involve the planning commission. She said that work session will most likely be the second work session in October. Mayor Grant said when they engage the community he would like them to engage the whole community, not go back just to the planning commission. There needs to be a community wide survey. That is how we'll hear about the issues from the whole community. Councilmember Holden thought inviting former planning commissioners to the work session could be helpful because they are familiar with the different variance issues that should have had ordinances fixed when the variance was granted. The new commission may not have seen a lot of those issues. Mayor Grant agreed. Councilmember Rousseau thought that would be too large of a group who don't regularly work together. She thought Council members could reach out to certain individuals for their ideas and then the Council members could bring that feedback to the work session. Councilmember Monson said that since this is a very controlled effort, she would prefer to stay within the boundaries of the volunteers who are appointed today to do it. She thought a separate email to invite past members to complete the survey may be appropriate but she doesn't support inviting them in and participate on the same level as a current planning commissioner. Councilmember Holden believes that is limiting. You miss out on the experience former commissioners have regarding corner lots, streets, right of way. The campaign is to help eliminate variances. Former planning commissioners have seen examples and know what the issues are. Councilmember Fabel thinks the work session should include the people who are in the positions right now. They can solicit opinions from anyone. The deliberations should include the current planning commissioners. Councilmember Monson agrees the formal deliberations at the work session should be current appointees. Feedback from previous commissioners is welcome but it's not appropriate to bring them into the work session. Councilmember Holden thinks it's important to do this right and get all the information that we can.