CCWS 06-20-2005 - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 20, 2005 6 . City Administrator Wolfe said that a factor in considering a pay incrcase could be based upon the time, effort, and complexity of the issues being dealt with the City at this time. Other factors such as market data could be reviewed as well. Finance Director Siddiqui asked the City Council what perccntage of a COLA increase they would feel comfortable with in 2006. City Administrator Wolfe stated that the Local 4gers are scheduled to receive a 2.5% COLA incrcase in 2006. Councilmember Rem suggested that union and non-union staff members botl1 receive 2.5% COLA increases for 2006. City Council and City staff members will continue this discussion at a later date. City Administrator Wolfe said that a budget calendar was also included in this packet for future reference. A work scssion meeting will be scheduled in the near future to discuss the proposed 2006 budget in more detail. . Proposed Replaeement ofthe City Hall Copier Finance Director Murutza Siddiqui provided the City Council with an overview of the City's current copier lease agreement with Ikon. The lease agreement with Ikon is scheduled to expire on July 26, 2005. If necessary, Ikon has agreed to allow the City to lease the copier on a monthly basis. The City's current copier has madc approximately 1.2 million copies the past three years on the existing copier. The typical Ii fe expectancy of a copier is about two million Images. Since the City has had very good luck with the Canon copier, staff began to focus its attention this particular brand. In March, City staff received a price quote of$25,538 (including sales tax) to purchase a Cannon Image Runner 7200. The maintenance cost was quoted at $270.00 per month with a minimum usage of 30,000 images per month. The proposal also included a 36 month lease option at $740.00 per month. The buyout price for our cxisting copier is $12,032. City staff also contacted the local Canon representativc directly to see if the City could purchase directly from the manufacturer. Staff met with a local representative from Canon and requested a proposal. According to Canon, tile City's current copicr is being discontinued. The Canon representative suggested the Canon 8070 model. This model copies more pages per minute and offers additional features that our current copier is not capablc of offering. These features include: . folding feature; . . book making capabilities; . and insertion of paper dividers. 6