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2. Contractor Selection Process and Schedule <br />To the best of its ability, the City will use the following process and schedule for decision making: <br />Event <br />RFP Issued <br />Date/Time <br />September 11, 2024 <br />Questions Regarding RFP to be Submitted and <br />Deadline for Respondents' Notices of Intent to <br />Propose <br />September 25, 2024, by 4:00 p.m. <br />Pre -proposal Meeting (Optional) <br />October 2, 2024, at 1:00 p.m. <br />Answers to Questions Issued <br />October 7, 2024, by 4:00 p.m. <br />Proposals Due <br />October 25, 2024, by 4:00 p.m. <br />Review of Proposals/Optional Interviews <br />October 28-November 29, 2024 <br />Council Meeting to Authorize Contract <br />Negotiations <br />December 9, 2024 <br />These dates are subject to change as the City deems necessary. <br />All contact by prospective Respondents and their agents about the City's RFP and procurement decision <br />making must only be made with the City's designated contact person, Jen Estling. Prospective <br />Respondents are encouraged to contact Jen Estling with questions or requests for more information. <br />Respondents can attend an optional pre -proposal meeting at 1:00 p.m. CDT on Wednesday, October 2, at <br />the Arden Hills City Hall. The City may, at its sole discretion, accept proposals from Respondents that do <br />not attend the pre -proposal meeting. <br />Questions, requests for clarification, or requests for information about this RFP or process must be <br />submitted via email by 4:00 p.m. CDT, September 25, 2024, to: <br />Jen Estling <br />City of Arden Hills <br />aestling@cityofardenhills.org <br />Prospective Respondents interested in responding to this RFP shall notify the City via email of their <br />interest by 4:00 p.m. CDT, September 25, 2024, to: <br />Jen Estling, Deputy Clerk <br />City of Arden Hills <br />jestling@cityofardenhills.org <br />Notifications shall include the Respondent's name and address, as well as a contact person's name and <br />title, phone number, and email address. It is the responsibility of the Respondent to ensure that their <br />Notification of Intent and References are received by the City. <br />All questions and requests for more information and the City's responses will be summarized in writing <br />and emailed to all parties that have submitted Intent to Propose. Responses will be emailed by 4:00 p.m. <br />CDT October 7, 2024. <br />The City may create an online "Recycling RFP" resource. If so, Respondents will be notified of the <br />resource and are encouraged to periodically check the web page for RFP updates and addenda. Link to <br />the resource would be provided via email by no later than October 7, 2024. <br />RFP for City of Arden Hills Recycling Services • 2 <br />