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AGENDA ITEM - 3A <br />'It <br />-AII�)E_N HILLS <br />MEMORANDUM <br />DATE: December 9, 2024 <br />TO: Honorable Mayor and City Councilmembers <br />Jessica Jagoe, Interim City Administrator <br />FROM: Jen Estling, Deputy Clerk/Recycling Coordinator <br />SUBJECT: Recycling Services RFP/Contract Discussion <br />Budgeted Amount: Actual Amount: Funding Source: <br />Council Should Consider <br />Council should discuss and provide direction to Staff on the preference for negotiation of a three - <br />or five-year contract for the Comprehensive Residential Recycling Contract beginning May 5, <br />2024. <br />Background <br />In 2015, the City entered into a recycling contract with Republic Services. Since that time, the <br />City has elected to exercise its right to renew the contract with the final renewal being exercised <br />last year. The current contract will expire on May 4, 2025. Republic Services notified the City <br />that it will not extend the current contract. <br />On September 9, 2024, City Council authorized the release of the Request for Proposals (RFP) <br />seeking bids for Comprehensive Residential Recycling Services in Arden Hills. As a result of the <br />RFP, there were three bids received. A Proposal Review Committee comprised of city staff and <br />Ramsey County's Solid Waste Programs Supervisor was assembled. The committee members <br />worked with Foth Infrastructure and Environment, LLC to evaluate the bids based on the criteria <br />outlined in the RFP, as well as the financial components of each proposal. <br />Each of the Recycling Haulers provided detailed proposals and Committee Members agreed that <br />all three were qualified. The Committee evaluated each individual proposal and conducted <br />interviews with all three haulers. The Committee unanimously selected Walters Recycling and <br />Refuse. <br />Page 1 of 4 <br />