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ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2024 12 Councilmember Monson summarized information on Highway 51 is forthcoming. The trail discussion and direction from the Governor are needed. Councilmember Holden asked about the Community Development Block Grant (CDBG), if we would get some money for some parks. Public Works Director and City Engineer Swearing stated the plan is to apply for it again in the spring, if it's available, for Arden Manor Court. C. HKGi Ordinance Review Engagement Plan Interim City Administrator Jagoe reminded the Council that previously HKGi presented the phasing and schedule for the ordinance review. After discussion with the Council, they put together a draft community engagement plan. The plan includes four phases for engagement. Part of that would start immediately after tonight's discussion. Phase 1 would be an initial introduction of the project to the public. Phase 2 would be additional engagement to include a website page, featuring ordinance revision in the newsletter, survey work, engagement with committees and commissions. Phase 3 might be a pop-up event. Phase 4 would be the final adoption of the ordinance, open houses and the public hearing. HKGi is requesting feedback from the Council on the engagement plan. They also want to know if there is anyone else they should target. She gave some examples. Councilmember Holden is concerned that there is no Community Development Director. She is worried about the timeline and the amount of work and not having the staff to deal with all the issues. She wondered when the phases would go. Interim City Administrator Jagoe replied that HKGi will be doing the heavy lifting on this. She will give them the feedback from Council but the consultants are the ones hosting the pop up events and putting together the survey. Mayor Grant said the personnel committee met and discussed this topic. This might be a project that needs to be paced and slowed down. His concern is HKGi will get started and then it turns out to be more than staff can handle. He wants to see this project paced so it won't overwhelm staff. Councilmember Rousseau thought this seemed good. She is sure the PTRC or the EDC might have feedback around ordinances, too. The EDC is starting to do some brief visits with businesses and that could be beneficial on a project like this. Councilmember Monson said she also has concerns about staff time but she is comfortable as long as staff is comfortable. Interim City Administrator Jagoe stated the engagement piece will be HKGi. As the project moves into the ordinance and development of the code there will be more staff involvement. Decisions like if there will be revisions to the existing code or is it a multitude of new ordinances. As far as the engagement piece, HKGi will do all of that.