CCWS 07-19-2004 - Laserfiche WebLink

Home Browse Search

ARDEN HILLS CITY COUNCIL WORKSESSION JULY 19,2004 2 . and length. He indicated that he did not find any consistency in authorization dollar limits. He used his best judgment to arrive at the limits. Mayor Aplikowski asked if there was any difference between policies under City Managers vs. City Administrators. Mr. Siddiqui responded that he didn't really see any patterns. He noted that the limits in the draft were open for discussion. COLmcilmember Holden indicated some diseomfort with the proposed dollar limits. She proposed that Department Heads be authorized to $3500 for budgeted items and $1500 for non- budgeted items. Councilmember Grant suggested $2500 for budgeted items and $1000 for non- budgeted items. He also asked how this would apply to "miscellaneous" line items in the budget. Mr. Siddiqui responded that typically there are some funds set aside for miscellaneous purchases, but items purchased via those line items would be considered "un budgeted." Councilmember Rem indicated that she didn't have any specific questions about the policy. She agreed with the concept of setting dollar limits differently for budgeted vs. unbudgeted expenses. Mr. Clark questioned how escrow accounts would operate under this policy. Mr. Siddiqui indieated that in general, the same way as other expenditures. Generally, if something is in doubt, it would be treated under the "unbudgeted" guidelines. After further discussion the council reached consensus that they were comfortable with the . proposed policy, with changes to the authorization limits as follows: . Differentiate signing authority between budgeted vs. unbudgeted items as follows: Individual $ Limit - Budgeted $ Limit - Unbudgeted City Administrator up to $ 7,500 up to $ 5,000 Finance Director/Treasurer up to $ 5,000 up to $ 2,500 Director of Operations and Management up to $ 2,500 upto$ 1,000 Community Development Director up to $ 2,500 upto$ 1,000 Overall, tlle C0W1ei1 was comfortable with the doeument md the requested changes as outlined above. 2.F. Citv Hall Landscapinl!: Tom Moore made this presentation as a follow-up to a presentation he made at the February 16, 2004 Work Session. Mr. Moore mentioned that five deciduous trees have died that are not under the warranty. He mentioned that the City will budget the replacement for this in 2005. He estimated the total cost to be $3,250. Mr. Moore also requested the Council for their feedback about the "no-mow" grass aroW1d the . flag which has a growing weed problem. 11 was suggested that the City seek input and