CCWS 08-23-2004 - Laserfiche WebLink

Home Browse Search

ARDEN HILLS CITY COUNCIL WORKSESSION AUGUST 23, 2004 3 . A majority of the City Council enjoy the current barbeque dinner event, although morc involvement is ncedcd by members of the community through fund raising efforts and advcrtising to make the community event more successful. Overall, the event is successful and should be fine-tuned in the future. The fireworks, waler skiing show, and dinner are good events and should be continued in the future. The City needs to do a better job in seeking donations and volunteers. City employees are used to staff the event, but more volunteers would be helpful in the future. Meeting Room Policy Michelle Olson reviewed the City's meeting room poliey. City staff would like to review the rental rates and policy for room rentals at city hall. At this time, the meeting rooms arc not utilized very often due to staffing and security concerns. Recreation Program Supervisor Olson discussed a number of di fferent meeting room options with thc City Council: 1. Staff members must be present if a community organization is conducting evenmg meetings. Possibly hire a part-time person to staff the building at night. 2. I.lire a sccurity pcrson. 3. Hirc a building supervisor/custodian. 4. Explore the possibility of changing our existing contraet with thc cleaning services. . Council members were wondering how often people inquire about renting the meeting rooms. Olson was not sure how many people havc been turned down. The meeting room is used sporadically. A number of recreation programs use the meeting rooms in the evening. Members of the City Council would like to have staff research the meeting room fees currently charged by the City and compal'e the rates to other neighboring communities. Anothcr suggestion was for staff to review the scheduling procedure for evening meetings. Couneil would also like to have staff review thc costs associated with O&M time, energy expenses, and other costs associated with renting out thc meeting rooms three days a week. Also, it would be good to compare the expenditures to hiring a part-time staff person that would supervisc evening activities. Parkin!!: Issues-Mounds View High School City Administrator Wolfc prcsented an overview of the parking concems in the residential neighborhoods surrounding Mounds View High School. City Administrator Wolfe noted the following options for the City Council to consider in addrcssing the parking situation at Mounds View High School: 1. Continue with the City's existing policy and respond to sign requests on a case-by-case basis. 2. Develop a neighborhood wide policy, such as the every block approach. . 1 Develop a communication plan betwcen the residents, City of Arden Hills, Ramsey J. County Sheriffs Department, and Mounds View School District. 4. Explore the possibility of offleially designating thc ncighborhood as a "school zone".