CCWS 11-15-2004 - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL WORKSESSION November 15, 2004 6 . Councilmember Grant requested that Ramsey County plant the trees in 2005 and the City would budget for landscaping materials in 2006. Councilmember Larson mentioned that the budget could be adjusted in the future. Councilmember Holden stated that she does not believe that the City Council should be changing the budget for landscaping materials after the truth-in-taxation hearing is completed. Mayor Aplikowski stated that the City Council will have to make a decision regarding landscaping for Highway 96 in the future. The City should plant some materials in 2005 to see how it looks. The City Council requested that URS create a landscaping design and plan for Highway 96. City staff will review the plan and bring this information back to the City Council at a future meeting. Meetiul! Room Policy Recreation Supervisor Michelle Olson provided the City Council with an overview of the proposed meeting room policy. The proposed changes are identified in red on the application and policy forms. One of the big concerns regarding the meeting room policy is the staffing issue for evening meetings at City Hall. City staff has reviewed the following staffing options for evening meetings: . Hire a part time/seasonal staff member to supervise evening meetings; . . Offer overtime pay to City staff or O&M staff on a voluntary basis; . Have a salaried staff person open and close the building in the evening. In staffs opinion, it would be more cost effective to hire a seasonal staff member to monitor the building in the evening. The only concern that staff has regarding the utilization of seasonal staff is that we cannot guarantee a set number of hours. We are not sure how often the meeting room will be utilized in the evening. Recreation Supervisor Olson also contacted the City's cleaning provider to see if they would be interested in supervising evening meeting room activities for the City. The cleaning service was interested in providing this service, but the company would charge the City an additional $750.00 per month. The price quote that the City received from the cleaning company was considered too expensive. Councilmember Holden asked if the City Council should remove the rule that prohihits an organization from reserving a conference room for more than three times in a TOW. Mayor Aplikowski stated that she would not have any problems with removing this section of the meeting room policy. Councilmember Holden recommended that the City utilize seasonal and salaried employees to . supervise evening meetings. Councilmember Grant asked staff how many inquiries the City receives regarding the meeting rooms?