12-09-24-WS - Laserfiche WebLink

Metadata

Thumbnails

Annotations

ARDEN HILLS CITY COUNCIL WORK SESSION — DECEMBER 9, 2024 12 Interim City Administrator Jagoe said the RFP outlined the bulky item pick up as an optional bid. The draft contract language does not include the bulky item collection. We will work with the City Attorney to see what additional language we should add and work with Walters to get the final pricing, specific to a drop off vs. curbside pick up event. Mayor Grant asked when the new contract was signed with Blaine and how long the contract is. Mike Person thought it was in July. He didn't know the exact date. It is a 5-year contract. Councilmember Holden said all of the garbage haulers allow for a bulky pick-up. She doesn't think that's necessary in the contract. Mike Person thought this was geared toward recyclable materials. Councilmember Holden pointed out that a mattress is not recyclable but it's on the list. Mike Person said it is offered to their trash customers. They were trying to identify that we currently provide this service for customers. Walters is open to discuss making this more of a comprehensive program. Councilmember Monson said the intent was to learn what a large city-wide event could look like. She outlined the pricing. If it were a one -day, curbside pick up event it would be the hourly rate plus the cost of the picked -up item. If everyone brought the items to one location it would be the $75/hour plus the cost of the items dropped off. Mike Person confirmed. Councilmember Monson said we would need to set a budget for how much we're willing to take or we just take in the items. It would be hard to budget for. She would like to understand better what it would cost. She requested comparable numbers from other cities, in terms of items collected and the cost. She asked about the portion of the memo that says the rates are not reflective of the administration costs that are also assessed. Deputy Clerk Estling said on top of the individual rate, there is a formula to calculate the administrative cost for City Staff. Councilmember Rousseau asked if they are fixed. Deputy Clerk Estling confirmed. Once they are calculated, that will be the rate that is assessed to the residents. Councilmember Rousseau asked if the other bidders included administrative costs. Deputy Clerk Estling clarified that the administrative fees are City fees to cover Staff time. Councilmember Rousseau is interested in a 5-year contract. She would also like to explore a clean-up day. She would be happy if it included trash and recycling.