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AGENDA ITEM - 3D <br />-AUEHILLSI <br />MEMORANDUM <br />DATE: January 13, 2025 <br />TO: Honorable Mayor and City Councilmembers <br />FROM: Jessica Jagoe, Interim City Administrator <br />SUBJECT: City Newsletter Policy Draft <br />Budgeted Amount: Actual Amount: Funding Source: <br />N/A N/A N/A <br />Council Should Consider <br />Council should review the Newsletter Policy draft (Attachment A) created by Staff and be prepared to <br />provide feedback on the policy draft. <br />Background <br />At the October 23, 2023, work session, City Council and Staff discussed the creation of a Newsletter <br />Policy, and Council answered a list of questions that helped guide a draft policy. The policy is <br />intended to put in place a set of guidelines that Staff and other contributors will follow as it relates to <br />the City newsletter to ensure Staff has clearly defined procedures when creating each edition of the <br />newsletter. Afterwards, the draft policy was updated with Council comments and implemented by <br />Staff. <br />During the December 9, 2024, work session, the Council consensus was not to have a Council <br />appointed Communication Liaison for the newsletter and directed Staff to bring back policy updates <br />for how the process for submittal of topics would work. Based on this direction, Staff has updated the <br />2023 policy to strike the reference to the Communication Liaison and inserted the point of contact for <br />topic submissions as the City Administrator. Procedurally all other elements of the policy remain <br />unchanged. Council should review the updates and provide any additional comment. Following <br />discussion, Staff will bring this forth at a future regular meeting for adoption. <br />Budget Impact <br />N/A <br />Attachment <br />Attachment A — Draft Newsletter Policy Redlines <br />Attachment B — Draft Newsletter Policy Clean Version <br />Page 1 of 1 <br />