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ARDEN HILLS CITY COUNCIL - FEBRUARY 14,2000 8 meeting, This would allow the Council to consider a project properly, and order plans and . specitications, with bidding to be done before November 1,2000. Mr. Lynch stated that Mr. Brown had provided a list of the issues that the group should try to address and issues that the City Council may want to consider non-negotiable, Mr. Lynch stated that the City Council needed to determine some basic elements of the project that would need to be considered to bc final determinations, such as that the road must be repaired, and those that the Council would be flexible on and consider alternatives, such as whether the road repairs should be an overlay or include a complete road reconstruction. Mayor Probst encouraged Council support ofMr. Lynch's letter that outlined the issues that should be addressed by the group, With regard to the charge to the group, Mayor Probst suggested that the word "determine" be changed to "evaluate and make recommendations regarding" He noted that it was the City Council's responsibility to make the final determinations and he did not want to imply that the recommendations made by the group will be final. Mayor Probst stated that he generally agreed with the recommendations regarding the makeup of the group. He suggested that Councilmembers Larson and Grant represent the City Council. He also suggested that one member each from the Planning Commission and Operations and Finance Committee serve on the group in order to provide a broader perspective, . Mayor Probst stated that it was important that the group include a broad mix from the neighborhood and suggested that the two residents not residing on Ingerson Road that would be affected by the project be appointed to the group. He recommended that Ms. Linda Swanson serve as the group's Chair and that two additional residents from Ingerson Road be included in the group. Mayor Probst felt that the proposed schedule was very optimistic and suggested the timeframe be doubled. Couneilmember Rem agreed with the moditieations as suggested by Mayor Probst. Due to the length of Ingersou Road, she suggested that four residents from Ingerson Road, in addition to the Chair, be appointed to the group, She noted that the group meetings will be open to the public which will allow others from the neighborhood to comment and share information, Although Therese Cain is not a resident of the neighborhood, Couneilmember Rem stated that she should be eligible to represent the group since she has expressed interest and the Little Brothers, Friends of the Elderly represents a significant amount of property. Couneilmember Rem also agreed that the review timeline should be extended. Couneilmember Grant stated that the review of the project will most likely take at least six months, With regard to the notion that the group meetings be puhlic and open to other residents for comments, he felt that this could result in the group being too large. He suggested that the group establish a method to report progress back to the neighborhood. .