CCWS 04-05-1999 - Laserfiche WebLink

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ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - APRIL 5, 1999 5 . . Role of Council Liaison/Council The primary role of the Council Liaison is to represent/clarify Council positions on issues, provide feedback to the committee based on the goals of the City Council, and report back to the full City Council any relevant issues of discussion. Councilmembers should not take an active part in discussions or involve themselves in anyway which may bias the committee on any Issue. The City Council would provide, at an annual orientation session, an overview (i.e., government background, operations, etc.); and its prioritized goals and specific charge to each City committee, and then the Council Liaisons would take on an advisory or observation status. . Staff Role The primary role of staff is to provide background information to the committees, and to keep the committee focused on the prioritized goals as outlined by the City Council. Staff or the Council Liaison would take any recommendations ofthe committee and forward them to the City Council. Staff would prepare all meeting agenda packets and mail them, based on the direction of the committee chairperson. Staff should provide any background information it has available to assist with the discussion of agenda items. Concerns discussed were the current erratic . meeting minutes available to the Council on the activities of its committees. It was the consensus of Council that staff provide background information to the committees, who then create their own agenda, work program, and complete all work with a resulting formal recommendation or resolution for the City Council. Staffs role would be simply to keep the committee focused on the prioritized goals outlined by Council, and ensure that a proper record of the actions of the committee were kept for Council information. Staff was directed to prepare guidelines for each committee and the recommended procedures to follow. . Role of Committee It was the consensus of the City Council that each committee currently elects a Vice- Chairperson and Secretary. It is the responsibility ofthe chairperson to provide staff with the agenda for upcoming meetings. The Secretary would keep all minutes and provide them to staff for processing and inclusion in meeting packets and for Council information. In a situation whereby a committce member cannot take minutes, the Council Liaison or staff Liaison shall be responsible for preparing meeting minutes. The committee would set its agendas based on the prioritized goals of the City Council. The committee may wish to prepare a preliminary agenda for each meeting to be held during the calendar year, which would be reviewed by the City Council ~