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~ . . ARDEN HILLS CITY COUNCIL - APRIL 26, 1999 6 correspondence will be electronic and having the infrastructure in place to accommodate future enhancements is important. Mr. Fritsinger stated that staff had tried to keep in mind the potential changes in the Councilmembers in the future. New Councilmembers may want a system design that is totally different than what is wanted by the current City Council. Therefore, the design needs to be as flexible as possible to allow for future changes. Although the monitors at the dais are being removed, the spaces for them are remaining to allow for them to be added. Mr, Fritsinger reiterated that, in order to bring the budget down further, major technology would have to be eliminated. Councilmember Aplikowski noted that it would cost the City additional money in the long run to redesign the system for the future needs, Mr. Fritsinger suggested a different sort of presentation be made to the City Council at a future Workshop relating to the actual technology in order to provide the Councilmembers with a better understanding of how the system works, He indicated that the letter presented this evening was primarily to provide a budget breakdown of the proposed cuts. Councilmember Larson asked what type of camera is currently used in the Council chambers. Mr. Stewart stated that the current camera is a one-chip. Councilmember Larson asked what the cost difference is between a one-chip and a three-chip camera. Mr. Stewart stated that there is an approximate $1,500 to $2,000 difference in the price of the cameras. Council member Larson stated that he had been expecting a larger cut in the project cost. He still does not feel comfortable with the projected cost of $120,000. He indicated that he did not disagree with the importance of the overhead camera, However, the City is building a new City Hall and Council chambers and the Councilmembers do not havc a feel for how the equipment will work once it is installed. He would prefer for the audio/visual program to occur in stages. This would allow the City to utilize the new building \'lith the basic equipment installed and, overtime, decide what additional equipment is really needed. He would not want to see the City spending money on equipment that ends up not being used, Mr, Stewart stated that it would be possible to demonstrate what the $120,000 worth of equipment will do by visiting other cities and viewing their equipment. He noted that the cquipment being used by the other cities might not specifically address what the City of Arden Hills wants. He stated that, if the City wants the budget to be below $100,000, it would end up with a system it does not want. Because the audio and cable systems are necessary the only other large cut he would suggest would be the presentation system. Ifthe presentation system were cut in its entirety, it would reduce the budget by approximately $40,000. Based on the concerns of Council members Larson and Malone, Mr. Fritsinger suggested that staff and Electronic Interiors put together a more descriptive summary of what is included in the $120,000 package, The summary may provide a better understanding of how any additional cuts would affect the system. Mayor Probst asked when the Council should review the additional information, Mr. Fritsinger stated that he would have to check the schedules, however, he suggested discussing the issue at either the next Worksession or Council meeting. He noted the