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<br />. <br /> <br />. <br /> <br />. <br /> <br />ARDEN HILLS CITY COUNCIL - JULY 26, 1999 <br /> <br />15 <br /> <br />The City of Arden Hills advertised a Request for Proposal and sent letters requesting proposals to <br />the three major water meter vendors in the area. TIle proposals, with bids, were due and opened <br />on Friday, June 10,1999. All three local vendors attended the bid opening, however, only two <br />vendors submitted proposals and bids. <br /> <br />The bid from the vendor that the City does not normally work with was at a disadvantage <br />because they would have to replace all the water meters. The vendor was not capable of <br />converting the existing water meters to radio-read meters. The City's current vendor was able to <br />bring the current meters up to standards simply by adding a radio-read head to the meters. <br /> <br />Hydro-Supply of Burnsville, Milmesota, was the low bidder at $414,628. This bid included the <br />sump pump inspection. If this bid alternate is awarded, the City may have to add to the current <br />City Code and Ordinances language that allows the City permission to perform the inspections. <br /> <br />Mr. Staflord stated there had been a minor discrepancy in the bid, however, this was simply a <br />technicality. The City Attorney had indicated that this would not be an issue with the bid award. <br /> <br />Mr. StatIord advised that the Public Works Director recommended the City Council award <br />Hydro-Supply of Burnsville, Minnesota, the City of Arden Hills 1999 Residential Water Meter <br />Replacement Project, including the Base Project and both Alternatives A and B, at an estimated <br />cost of $414,628.40. This cost is based on replacing 90 percent of the meters. Unit prices based <br />on the total number of meters replaced and the total number of meters upgraded only, to radio- <br />read capabilities will determine exact costs. <br /> <br />Mayor Probst confirmed that there is a unit price for the replacement of meters and a separate <br />unit price for adding the radio-read equipment only. Mr. Stafford stated that this was correct. <br /> <br />Mayor Probst asked what the change in unit price would be for the second half of the project. <br />Mr. Stafford stated that the unit price would be the same, only the quantity would be different. <br /> <br />MOTION: <br /> <br />Councilmember Malone moved and Councilmember Aplikowski seconded a <br />motion to award Hydro-Supply of Burnsville, Minnesota, the City of Arden Hills <br />1999 Residential Water Meter Replacement Project, including the Base Project <br />and both Alternatives A and B, at an estimated cost of$414,628.40, with the <br />understanding that this was a per-unit cost. <br /> <br />Councilmember Aplikowski stated that information needs to be provided to the residents of <br />Arden Hills explaining the work to be done. Mr. Stafford stated that staff would set up a meeting <br />with the meter installer and get information out to the residents as soon as possible. <br /> <br />With the number of two-income families within the City, Councilmember Larson asked how <br />access to the homes is handled. He asked if the residents would be notified in advance and <br />appointments set up. <br /> <br />Mr. Steve Mereness, Meter Technology Specialist, Badger Meter, stated that the installation <br />contractor utilized by his company works non-standard shifts. The installers can install meters <br />