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Page 2of 5 Topic requests are submitted to the City Administrator and the Senior Communications Coordinator. Requests will be accepted by the following individuals: • City staff department heads, assistant directors, and managers. • Senior Communications Coordinator or another person(s) in communications position. • City Council Communications liaison. Topic submissions by any other individuals must be routed through the City staff department director to then be suggested to the City Administrator and the Senior Communications Coordinatorone of the individuals listed above. An email will be sent by the Senior Communications Coordinator at least seven (7) days in advance of the deadline (see below) requesting topic submissions. The email will be sent to the following individuals: • City Administrator (responsible for sharing with City Council) • City Clerk • Deputy City Clerk • Department Directors (responsible for sharing with their teams) • City Council Communications Liaison General City staff members must submit their topic requests to their department head, who will then route the request to the City Admin/Comms Coordinator. Department directors will work with their staff to determine if the topic(s) is appropriate, timely, or necessary for the most upcoming newsletter edition. Topics can be re-submitted to the Director anytime for consideration in future newsletter editions. City Council members must submit their topic requests to the City Administratorouncil appointed Communications liaison, who will then route the request to the City Admin/Comms Coordinator. The City Administrator ouncil liaison will work with the Council to determine if the topic(s) is appropriate, timely, or necessary for the most upcoming newsletter edition. Suggested tTopics may be cataloged can be re-submitted to the liaison anytime for consideration in future newsletter editions based on this criteria and newsletter spacing. Committee and Commission members, with the majority of their committee/commission in support, must submit their topic requests to their staff liaison, who will then route the request to their department head. Staff liaisons will work with their supervisor to determine if the topic(s) is appropriate, timely, or necessary for the most upcoming newsletter edition. Topics can be re- submitted to the staff liaison anytime for consideration in future newsletter editions. The following topics will be regularly included in the City newsletter: • Ramsey County Recycling (6x per year minimum) • Stormwater (5x per year on various subtopics) • Rice Creek Commons (TCAAP) Updates • Commission and Committee vacancies • Major city events as determined by the City Administrator • Major development projects as determined by the Community Development Director • Major construction projects as determined by the Public Works Director