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Page 3 of 5 <br /> <br />Topic Deadlines: <br /> <br />Each newsletter edition (listed above under Volume) will have corresponding deadlines to <br />submit topics. To ensure the production of each newsletter stays on track, topics will only be <br />considered and/or approved for inclusion in the newsletter if it is received by the deadline of <br />which the newsletter edition is requested. <br /> <br />The deadline to submit topics for each edition is the first Friday of each month. The following <br />dates are the deadlines in 2025: <br /> <br />Deadline Newsletter Edition <br />January 3, 2025 January/February <br />February 7, 2025 March <br />March 7, 2025 April <br />April 4, 2025 May <br />May 2, 2025 June <br />June 6, 2025 July <br />August 1, 2025 August/September <br />September 5, 2025 October <br />October 3, 2025 November <br />November 7, 2025 December <br /> <br />Future yearly schedule of calendar deadlines will be set as the first Friday of each month and will <br />not require annual adoption of the policy for updates to the above table. <br /> <br />Topics Final Approval: <br /> <br />Not all topic requests are guaranteed to be approved upon submission. Factors like timing, <br />relevance, newsletter spacing, or unaligned vision can all be a factor in a specific topic request <br />not being approved. Newsletter topics will be approved based on the final priority: <br /> <br />1. If they were submitted by the deadline for the given edition <br />2. If the City Administrator deems a top high priority and importance <br /> <br />The City Administrator will have the final say on the topics in each newsletter edition. <br /> <br />Article Guidelines: <br /> <br />It’s important to provide high-quality and digestible content in the newsletter. When writing <br />articles, things like timing, impact, and relevance should be taken into consideration. <br /> <br />• Timing – the newsletter is not a newspaper, so the timing in which some information <br />is dispersed must be taken into consideration. <br />• Impact – each newsletter should impact a large portion of our audience. Creating <br />content catered to just a few individuals is not impactful. <br />• Relevance – ensure the articles are appropriate for our audience during the month <br />they will receive the newsletter. <br /> <br />The following guidelines should be observed when writing articles: <br /> <br />• Use a clear subject line so readers clearly know what that article will be about.