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ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 10 Mayor Grant agrees there was a lot of question surrounding what this person will do. It would be nice to have the job description. Councilmember Monson asked if the Council would be willing to give approval contingent on Council receiving the final job description and giving a soft approval. Councilmember Holden said Council is the hiring body. There has to be a formal action to be the hiring body. She doesn’t know how to do a soft approval. Councilmember Monson said maybe it can’t be done. She is just trying to help staff. Mayor Grant asked how long it would take to finalize the job description. Interim City Administrator Jagoe said they have the job description drafted and completed. It is at DDA as part of their contract they review any new job descriptions and make sure that the proposed grade being recommended is consistent with the market analysis. That is the last step. She thinks the comments received by Council regarding communication, the Parks Master Plan and this position being the liaison to the public for trails. Her recollection is that all of those items are in the job description that’s been drafted. She doesn’t anticipate any changes to the description based on Council comment. If there is a way to distribute that job description for council to see. The logistics of a special meeting would have to be worked out. Councilmember Monson asked if Staff is requesting a special meeting to fast track this. Director of Public Works/City Engineer Swearingen said if we wait until the February 10th meeting, he doesn’t see how this position can be hired for the beginning of the second quarter. Mayor Grant thought the timeline was Q2-Q4. Director of Public Works/City Engineer Swearingen said this position is budgeted for those three quarters. Councilmember Rousseau would be fine with coming in for a short 10-minute special meeting to approve this, at the end of the month. Councilmember Monson is fine with that, too. It should be called as soon as we get the job description back vs. waiting until the end of the month. Mayor Grant is okay with a soft approval. He doesn’t think there will be any major changes. Any candidate that is interviewing that is serious about the position could be handed an updated job description. Councilmember Monson asked if we could do that legally. It’s being reviewed by DDA. She said job descriptions are very specific about how they are paid. Interim City Administrator Jagoe said she has not received comments back from DDA yet, so it’s still under review.