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ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 16 <br /> <br /> <br />Director of Public Works/City Engineer Swearingen said it would need to be done before <br />freezing temps. Mid-November would probably be the latest. <br /> <br />Mayor Grant said the end of Q3 is not a bad proxy to make sure the money is used. <br /> <br />Councilmember Holden said there was one $5,000 allotment left in October. That person didn’t <br />come through. As soon as they were told to get their information in or we would have to move on. <br />It took a while for someone else to claim that. She worries that if the amounts were less than <br />$5,000, people may not be able to cover the entire difference and will choose not to fix it. <br /> <br />Mayor Grant summarized that the claim amount will remain the same and we will revisit the <br />equity component next year. <br /> <br />D. Newsletter Policy Draft <br /> <br />Interim City Administrator Jagoe said this is a follow up discussion from the December <br />meeting regarding removing the Communication Liaison from appointments for the 2025 calendar <br />year. Based on that direction, and through discussion with the Senior Communications <br />Coordinator it was determined that the newsletter policy and procedures needed to be updated. <br />References to the Liaison has been removed. The point of contact for topic submissions is the City <br />Administrator. There were no other changes to the policy other than what Council had seen in <br />2023 calendar year. During this process, Staff realized the 2023 changes had not been formally <br />approved. She will bring this back for approval at a future meeting. <br /> <br />Council supported the changes. <br /> <br />E. Agenda Planning <br /> <br />Interim City Administrator Jagoe provided the list of topics that Staff has earmarked for the <br />next upcoming work session. Attachment A is the council rankings. In the memo is the 2024 <br />previous work session ranking schedule. She opened the discussion, noting there were some items <br />that are earmarked for the February 10 work session that are time sensitive. She also sought <br />direction on the rankings for scheduling future work sessions and building these topics in. <br /> <br />Mayor Grant said February 10 is somewhat full but asked Council to discuss which items should <br />be discussed earlier. He will work with Staff to get them slated in. <br /> <br />Councilmember Rousseau would like to use the January time period when there is no Council <br />meeting to hold a work session. She would like to discuss some of these that have been on the list <br />a while like short term rentals, licensing program, code of conduct, the encroachment discussion. <br />She thinks the 75th anniversary discussion will take a little time to get some buy in. <br /> <br />Councilmember Weber agrees the list is big. He would support a January work session. <br /> <br />Councilmember Holden said that the meetings were cancelled so she won’t be able to attend any <br />meetings. We said we were going to have the one meeting a month.