02-10-25-R - Laserfiche WebLink

Home Browse Search

Page 4 of 5 City Clean-Up Event The City Council had requested review of potentially including a clean-up event or curbside collection event in the recycling contract. Residential households today have the option for curbside bulky waste collection with their current trash hauler. Walters is proposing an Annual Spring Clean-Up Event in partnership with the City. Walters’ recommendation is to host an event, on a Saturday in the spring, which allows residents to recycle materials and prevent those items from going to a waste-to-energy facility. Having an annual event in a designated location allows residents to recycle items that otherwise would be disposed of as trash. Walters has indicated this is also the most cost-effective way to conduct a clean-up event. The City would provide a location, cones, traffic control, assisting with staff to run the event and answer questions, etc. Walters is responsible for providing trucks, roll off containers, drivers and staff to assist with itemizing material. The new contract with Walters will take effect May 5, 2025. The proposed contract states the Contractor will work with the City to facilitate a spring clean-up event. Due to the timing of the contract start date it is anticipated that the City would still work with Recycle Technologies, Inc. for a drop off event in the fall of 2025, as residents are used to. Walters will collaborate with Staff to plan a spring event in 2026. Walters suggests a targeted approach for the first event, possibly appliances or mattresses only or some combination of limited bulky items. SCORE grant incentive dollars cannot be used on the same incentive year after year, unless the incentive expands. Having a smaller event for the first year, then expanding on recycling services for the second event would allow us to continue to use the SCORE grant incentive dollars for future years. Walters provided an example of pricing and the types of items that could be collected at this type of event. The list is provided as Attachment C. Other Contract Notables As part of the contract negotiations, there were other minor changes from the current contract language reflective of current industry standards. The current contract with Republic Services had largely not been amended since 2015. These changes were reviewed with Ramsey County Solid Waste Program staff and our recycling consultant with Foth Infrastructure and Environment, LLC. prior to inclusion in the contract. These other items were as follows: • Pollution Liability Insurance was listed at $5 million per occurrence. Walters currently carries a $2 million policy. The additional premium would cost Walters an extra $20,000 per year. The City Attorney reviewed the request and could not find any statutory authority or minimums requiring the $5 million. Additionally, our Recycling Consultant reviewed several other contracts and found some did not reference any coverage related to pollution. Two specified the $5 million and others didn’t state a dollar amount but used language that puts the liability on the contractor. Both the City Attorney and the Recycling Consultant were comfortable with the $2 million policy.