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<br />ARDEN HILLS CITY COUNCIL - MARCH 10. 1997 <br /> <br />8 <br /> <br />. <br /> <br />D. <br /> <br />Committee Structure/Role Review <br /> <br />Mr. Fritsinger reviewed for Council that, after appointments to most of its committees and <br />commissions were made at the February 10, 1997 meeting, a discussion was held regarding a <br />variety of committee-related issues. The City Council at that time expressed a desire to resolve <br />these issues, which included role of staff, role of Council Liaison, role of committee, number of <br />unexcused absences, number of members, and service on multiple committees. At this meeting, <br />the City Council also directed staff to outline each of these issues and provide the information for <br />review and direction. <br /> <br />Mr. Fritsinger referred to his memo dated March 4, 1997, and asked for a discussion of the issues <br />contained therein. <br /> <br />Mayor Probst observed with reference to minutes, some committees and commissions take their <br />own, sometimes Council members perform this duty, and sometimes staff secretaries take <br />minutes. <br /> <br />Councilmember Aplikowski commented that no committee she has been associated with has ever <br />refused to do their own minutes. She further commented with regard to the unexcused absences <br />issue, that she would prefer not to have a valuable member of a committee dropped simply for <br />thi s reason. <br /> <br />. Mr. Fritsinger stated Staff is requesting clarification on the unexcused absences issue, and that <br />the preference is to have as many committee members present and involved as possible. <br /> <br />Councilmember Aplikowski suggested some type of a system be put in place to track attendance. <br /> <br />Mayor Probst commented that the word "unexcused" could probably be dropped from the <br />language. He stated this had been an issue with the Planning Commission in the past, and that it <br />has now been resolved. <br /> <br />Councilmember Malone suggested a formal document be prepared stating these policies and <br />given to each member of each committee and commission. Councilmember Malone further <br />suggested that the City Council formally approve the contents of Mr. Fritsinger's memo and <br />advise that the recommendations be put into practice immediately. <br /> <br />Councilmember Aplikowski suggested that Committee chairs be required to provide agendas and <br />any information that Staff needs. Mr. Fritsinger stated this would best be handled between the <br />Committee chair and the Councilor Staff liaison. <br /> <br />Mayor Probst noted that a formal motion was probably not needed for City Council to endorse <br />these policies. <br /> <br />. <br />