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Transit Financial Assistance Grant Agreement Regional Sales and Use Tax VI. MONITORING AND CONSULTATION REQUIREMENTS 6.01 Monitoring Activities. To assist the Council in monitoring compliance with this Agreement, the Grantee agrees to attend Grantee meetings as requested by the Council and to permit site visits by Council staff during business hours upon reasonable notice. The Grantee agrees to submit to the Council a copy of any promotional information regarding the Project disseminated by the Grantee during the term of this Agreement. 6.02 Changed Conditions. The Grantee must notify the Council immediately of any changes in conditions, law, ordinance, or regulation, or any other event that may affect the Grantee's ability to complete the Project activities in accordance with the terms of this Agreement. 6.03 Consultation. If the Grantee, for any reason, determines that the Project or any portion of it should not be undertaken, or that there should be a change in the scope of costs of the Project activities or any portion of them, the Grantee shall submit to the Grant Administrator a statement describing the situation and the reasons for the Grantee's determination. The review of these proposed changes will then follow the TAB Scope Change Policy, as described in Section 1.01. VII. AGREEMENT TERM 7.01 Project Activity Period. The Grantee will complete all Project activities during the period identified as "Project Activity Period" on page 1. Grant funds may not be used by the Grantee to cover costs incurred for any Project activities taking place prior to or after the Project Activity Period. 7.02 Project Commencement. A formal solicitation for bids must be advertised by December 31, 2026. The Grantee may seek an extension by submitting a written letter of request for TAB approval. If the Grantee does not commence the project by the deadline and does not seek an extension, the Council may cancel the award. 7.03 Term. This Agreement is effective upon execution of this Agreement by the Council. Unless terminated pursuant to Sections 7.05 or 7.06, this Agreement expires on the Expiration Date identified on Page 1 of this Agreement. Failure of the Grantee to timely execute this Agreement does not extend the Expiration Date. The Grantee has ninety (90) calendar days after the Expiration Date to provide documentation and information necessary to close out this Agreement and receive disbursements for grant -funded Project activities as prescribed in Section 2.01. If the Grantee fails to provide necessary documentation and information during this ninety (90)-day close-out period, the Grantee shall not be eligible to receive any unpaid grant funds, and the Council will not disburse any unpaid grant funds to the Grantee. This ninety (90)-day closeout period does not extend any Grantee reporting deadlines established in this Agreement or authorize the Grantee to expend or commit any grant funds after the Expiration Date. 7.04 Amendments and Extension. The Council and the Grantee may amend this Agreement by mutual agreement. Amendments or an extension of this Agreement shall be effective only on 7 Approved by OGC 12/16/24