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ARDEN HILLS CITY COUNCIL - OCTOBER 14 1997 6 . 3. Additional language be inserted into the contract with Lametti which allows the City to terminate the contract at the completion of clearing and grubbing and/or completion of utility improvements; 4. Certification of plans and specifications by the City Consulting Engineer; and 5. Execution of right of entry with Naegele/Morris COl11munications. Mr. Fritsinger reported that a meeting on the certification of plans and specifications is to be held on Thursday of this week and it is hoped it can be brought to closure quickly. Mr. Filla recommended going heyond the right of entry and to also obtain easements from the Welsh Company, Railway, and Naegele to assure the City's right to keep the utilities in the ground. He recommended that the words "and easements" be inserted into recommended conditions I, 2, and 5. In response to Councilmember Malone, Mr. Ringwald explained the issue ofthe lO-inch or 12- inch watermain is from Gateway Boulevard to the back of the site to a fire hydrant that serves Phases I and II. Mr. Fritsinger advised that the City Attorney is currently evaluating additional language addressing the start date and the City's financial risk. It is also possible for a Change Order to be prepared relating to the clearing and grubbing of the site. Mr. Fritsinger reported that staff is . attempting to obtain a copy ofthe bid tabulation. MOTION: Malone 1110ved and Hicks seconded a motion to adopt Resolution #97-47, Accepting Bid and Authorizing Execution of the Contract in the Matter of the Fourteenth Street NE Road and Utility Improvement Project subject to the five conditions as amended by the City Attorney to also require the execution of easel11ents. Councill11ember Aplikowski stated this appears a bit premature and asked why it is being rushed. Mr. Fritsinger explained the l11ajor reason it is being addressed at this time is due to the late construction season and need for cOl11pletion prior to building construction next spring. The motion carried unanimously (5-0). 4. Change Order No.1, Fourteenth Street NE Road and Utility Project Mr. Stafford explained it was originally thought that Welsh COl11pany would do the grubbing, clearing and grading of the street portion of the project. But, that will not be done by Welsh and the Council, at its Septel11ber 22, 1997, meeting, authorized the expenditure of additional tax increment by the City to pay those costs. Mr. Stafford reported he received a quote from Lametti and Sons in the amount of $4,250 per acre. Based on four acres being cleared, the cost would be estimated at $17,000. He asked the Council to consider approval of this change order and . advised that another change order will be coming up to change the grade of the street since Welsh will raise the grade ofthe surrounding properties.