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<br />ARDEN HILLS CITY COUNCIL - MAY 26. 1998
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<br />MOTION:
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<br />Councilmember Malone moved and Councilmember Hicks seconded a motion to
<br />adopt guidelines for the City of Arden Hills Revolving Loan Fund (RLF), The
<br />motion carried unanimously (5-0),
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<br />D. Final Pay Estimate, 1997 Street Improvement Project
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<br />Mr. Dwayne Stafford, Public Works Director, explained the Valley Paving, Inc, project bid was
<br />$383,143,75 but due to less than anticipated quantities, the final cost for the project totaled
<br />$370,990,08, Previous payments made to date total $365,558,03, The City withheld $5,432,05
<br />of the final payment request last December until required documents were provided to the City
<br />and remaining punch list items were corrected, Mr, Stafford advised the City now has these
<br />documents and the punch list items have been corrected, City Attorney Filla found these
<br />documents in order so the Council is asked to approve the final payment for the 1997 Street
<br />Improvement Project to Valley Paving, Inc, in the amount of$5,432,05,
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<br />MOTION:
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<br />Councilmember Malone moved and Councilmember Keirn seconded a motion to
<br />approve the final payment for the 1997 Street Improvement Project, and payment
<br />to Valley Paving, Inc, in the amount of$5,432,05,
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<br />Mayor Probst asked ifit is appropriate to prepare correspondence noting the City's understanding
<br />the job is closed out and the contractor is satisfied the claim is settled and all issues are covered,
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<br />. Mr. Greg Brown, Consulting Engineer, stated this is a wise suggestion and a certificate of
<br />completion may be a good idea since it contains similar language,
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<br />Mayor Probst suggested the City use caution when closing out projects given what happened
<br />with a previous project. He asked if a statement is received from the contractor declaring this is
<br />the final payment request, Mr, Brown explained there is no form, per se, but the intent is that
<br />this payment would be final.
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<br />Councilmember Aplikowski stated ifthe payment check indicates the account is paid in full and
<br />closed so once the check is cashed, that should handle it,
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<br />Mayor Probst suggested a procedure be established for the contractor to sign a statement
<br />indicating, legally, that the project is completed, this is the final payment request, and there will
<br />be no additional claims made,
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<br />Councilmember Malone noted the contractor may also request an indemnification from the City,
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<br />The motion carried unanimously (5-0),
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<br />E. Pay Estimate #4, Lametti & Sons, Gateway Business District (Fourteenth Street)
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<br />Mr, Brown explained the Council is asked to approve Pay Estimate #4 for the Fourteenth Street
<br />Improvement Project and make payment to Lametti & Sons in the amount of $254,093,08, He
<br />reviewed that Lametti & Sons' low bid was $713,700; Change Order #1 was approved by the
<br />Council on October 14, 1997 increasing the contract amount by $17,000 to $730,700, Change
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