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Parks, Trails & Recreation Committee – April 15, 2025 Page 3 Bryce Shearen shared the anticipated timeline. He said this process will take about a year. A big part of this process is utilizing the summer months for public engagement. That’s when residents are out in the parks and thinking about them. They will use pop-up events in conjunction with other activities. Bryce Shearen outlined what the PTRC involvement will be. He said Committee Members will be asked to promote the process to their neighbors, friends and networks. There is opportunity to be a part of the pop-up events. There will be tools and support available for the PTRC Members to help. PTRC will be the champion for this effort. Community engagement is all about getting people to share what they would like to see. There will be a community-wide survey. Pop-ups are being planned in conjunction with other community events. There are graphics that will be used on the trail system. These graphics will have a QR code that will bring residents to the survey on the project website. That will raise awareness that the City is engaging in this process but it also lets residents know we want to hear their feedback. Yard signs are another tool that will be placed in public spaces, sharing that same message. During the pop-up events, Bolton and Menk will be there, but PTRC are welcome. Sometimes when other residents see their neighbor there, they will be more likely to engage. Bryce Shearen said, when it comes to parks, residents want everything. Residents want big playgrounds, open space, fields for the associations and splash pads. Of course we want that. This process helps determine what we actually need. They plan on having a Project Advisory Committee. There will also be a Steering Committee, which will be a more select group of people to help drive this process. The hope is the Steering Committee will have two Council Members, two PTRC members and two or three Staff members. That committee will have some dedicated meetings throughout the process. This time commitment will be one to two hours a month for the meetings. There may be more if you talk to your neighbors and people you meet on the trails. The Steering Committee will help form how the process works and make sure everyone is on the same page. They will share progress with the PTRC and ultimately with City Council. Committee Member Julius said she’s hearing that there will be a lot of methods to generate feedback. She wonders how that information will be prioritized. Who will have the final say if we get a water feature or a new slide? Bryce Shearen said ultimately PTRC will have final say on what is recommended for Council to approve. They will show who is giving the information. Sometimes organizations or certain groups try to stack the deck for a certain amenity. One of the questions is whether they are a resident or are they with an association. One of the tools of the survey is to look at IP addresses. There isn’t really one specific tool, but there is a set of tools to vet the information collected during this process. Bryce Shearen said next steps would be to identify two PTRC Members that would like to serve on the Steering Committee. We are moving into May. They are hoping to set up a kick-off meeting in the next couple of weeks. We need to start planning for the engagement events. Committee Member Olson asked if the committee meetings will be during the day. Bryce Shearen said that is to be determined. We try to respect everyone’s time. He’s guessing it will be later in the afternoon, or if maybe a Teams meeting can be done over a lunch hour. They