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type of event. He stated the most he has ever invoiced for a 100% City funded event was just <br />over $9,500, which included his fees and the cost of collecting 130,000 pounds of materials. <br />It is unknown what the final cost would be for a 100% City -funded event in Arden Hills. Council <br />may discuss if it would like to pursue this option and the possibility of the City covering any <br />potential overage incurred that exceeds the SCORE incentive amount. Based on the vendor's <br />previous events in other communities it can be assumed that the recycling vendor cost, to include <br />equipment, staff and removal of materials collected will not exceed $10,000, the document <br />shredding mobile unit will cost $675 and the salary and benefits for one Public Works employee <br />is estimated at $538.00 for an 8-hour shift. This could be less depending on how long cleanup <br />after the event takes. Below is a breakdown of estimated costs: <br />Freimuth Enterprises, LLC, including materials $ 10,000.00 <br />1st Choice Documentation Destruction, Inc. $ 675.00 <br />One City Employee $ 538.00_ <br />Total (estimated max cost of event) $ 11,213.00 <br />For comparison, Arden Hills' portion of the 2018 cleanup event held in conjunction with <br />Shoreview was $10,023. Again, the 2024 Recycle Technologies event totaled $4,347. <br />It is important to note that Ramsey County cannot guarantee that the same level of SCORE grant <br />incentive funds will be available next year. If it is determined that incentive funding will <br />continue to be granted at the higher amount, bi-annual or quarterly events could be explored for <br />next year. Staff continues to work with Ramsey County to explore other types of eligible <br />incentives in the event the additional cleanup day is not desired or if there are funds left over. <br />Some ideas include reusable bags that could be distributed to residents or the purchase of rain <br />barrels that could be offered to residents at a reduced price. Staff would plan to provide an <br />update to the Council after the August cleanup event on options for these additional recycling <br />efforts. For this agenda item, we are seeking Council feedback on hosting an August cleanup <br />event as described above. <br />Staff is requesting Council provide direction on the following: <br />- Is an additional cleanup event on Saturday, August 16 (recycling and paper shredding <br />as described above) desired? <br />- Will the City use SCORE incentive funds to pay for the entire event, including all <br />materials collected (completely free event for the residents)? <br />- Will residents receive coupons for free items? If so, how many? <br />Budget Impact <br />The cost for the proposed additional cleanup day and shredding event in addition to the one staff <br />member would be covered by the SCORE Grant Incentive funding. <br />Attachments <br />Attachment A: June 23, 2025 Special Work Session Memo and Attachments <br />Attachment B: Resident Pricing for Freimuth Enterprises Cleanup — Reduced scope <br />Attachment C: Event Site Map and Traffic Staging/Flow <br />Page 3 of 3 <br />