CC 05-06-1991 - Laserfiche WebLink

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MINUI'ES OF THE ARDEN HILlS COUNCIL IDRKSFSSION MONDAY, MAY 6, 1991, 4:30 P.M. - CITY HALL . CALL 'IO ORDER Pursuant to due call and notice thereof, May= Sather called the meeting to order at 4:30 p.m. ROLL CALL '!he roll being called the follClW'ing members were present: May= Thanas Sather, eouncil1nembers Paul Malone, JoAnn Growe and '!horoas Mahowald. eouncil1nember Hansen arrived at 4:40 p.m. Also present: Parks Director John Buckley, Public Works SUperintendent Dan Winkel, Clerk Administrat= Gary Berger and Deputy Clerk Catherine Iago. REl;;lUFS:r; PURaIASE Council was referred to a report from the Public Works 'lW) TRUCKS SUperintendent dated 5-2-91, requesting authorization to purchase two half ton pickup trucks as replacement vehicles for the 1985 Ford pickup and the 1984 Dodge Diplomat. '!he Public Works SUperintendent explained the two vehicles =iginally scheduled for replacement were the 1986 Ford Ran;Jer and the 1985 Ford pickup. In discussions with the Parks Direct=, it was detennined that it would be wiser to sell the 1984 Dodge Diplomat, as the 1986 Ford Ran;Jer is in better condition and has less mileage. winkel stated the =iginal quotes for the vehicles were received in December, and due to h.1dget uncertainties it appeared best to wait to order the vehicles. He explained the factory will be preparing for assembly of the 1992 models and the vehicles should be ordered within the next week to ten days. . Winkel reviewed the updated quotes received f= the vehicles and noted that Midway F=d and Minar Ford were lower bids, rot did not meet mi.n:i1num specifications. He recmmended the trucks be purchased from Roseclale Chevrolet at a total cost of $25,560.40 and noted these trucks will meet mi.n:i1num specifications. Winkel further explained the quotes received were less than the h.1dgeted amount f= purchase of the vehicles. eounci1member GrClW'e questioned if the revenue from the sale of vehicles was estimated. Winkel explained $17,000.00 was estimated as revenue from the sale of equipnent in 1991. He suggested the vehicles scheduled for sale are a half ton pickup, a Dodge Diplomat, the 1986 Ford Ran;Jer, in the fall of the year, and two one ton vehicles. Winkel estimated sale of the vehicles listed should net approximately $17,000.00 and noted that the bids appear to be lower than the h.1dgeted amounts, 1Nhich should provide additional monies. eounci1member Malone noted that the sales tax on vehicles is not listed in the report and requested that future purchase requests include the sales tax to more clearly reflect the exact expenditure. . Malone questioned if the vehicles will be tan in color, as discussed at the Team Building Session, to coincide with new City logo color scheme. He indicated all new vehicles should be specified in the bid as the tan = sand standard col=. Winkel explained he did not recall the discussion; advised that if the trucks are special ordered, the cost rray increase and the delivery rray be delayed. He stated he will contact the dealer to determine if there is a standard tan color for the trucks .