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• Purchases at and over$2,500, but under$7,500. Obtain a minimum of two <br /> verbalf xea bids F om. nd -s <br /> 4-. , <br /> 5-00 <br /> Purchases at or under$25,000 may be made either upon quotation or in the open <br /> market, in the discretion of the governing body. <br /> It is not the policy of the City to accept the lowest bidding vendor. The acceptance of <br /> the bid may be based on a number of factors, including: Cost, demonstrated working <br /> experience in the specific area,past experience with the City, overall quality of work, <br /> and in emergency situations. <br /> Exception to this policy may be made in order to maintain continuity of services,their in <br /> -depth knowledge of the City's operations or systems,the uniqueness of the services <br /> offered,and in emergency situations. Examples include, but not limited to: Auditing <br /> Services, Financial Services, Engineering Services, Legal Services, Maintenance <br /> Contracts,Building Maintenance,Architectural Services, and other similar services. <br /> Exception can also be made if the project requires unique skills or if bids cannot be <br /> obtained due to lack of interest from the vendors. It is the responsibility of the <br /> department head to document the rationale for the vendor selection,particularly when <br /> the lowest bid is not accepted and/or if a bid was only received or obtained from one <br /> vendor. <br /> • Spending Not Requiring Council Action <br /> AUTHORIZATION LIMITS <br /> Individual $Limit-Budgeted $ Limit-Unbudgeted <br /> City Administrator up to $ 7,500 up to $ 5,000 <br /> Director of Finance and up to $ 5,000 up to $ 2,500 <br /> Administrative Services <br /> Public Works Director up to $ 2,500 up to $ 1,000 <br /> Community Development Director up to $ 2,500 up to $ 1,000 <br /> Note: All payments in excess of$7,500 must be approved by the City Council,unless the <br /> project, in aggregate, was previously approved by the City Council. The department <br /> director, along with the concurrence of the Director of Finance and Administrative <br /> Services,may delegate signature authority to another individual in their department for a <br /> set dollar amount,which should be significantly lower than their own signing authority. <br /> This authority must be in writing and be kept in the Finance Department. <br /> Items not requiring Council authorization prior to payment, but is part of the approved <br /> budget and over the authorization limits as described above: <br /> • <br /> Purchasing Policy 2 <br /> Y <br /> 03/06/14 <br />