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ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 11, 2025 21 Mayor Grant would like to see the issue resolved. He doesn't have a strong opinion of if ducks are included or not. Councilmember Rousseau said we should send it to the Planning Commission. Mayor Grant said have them add a kid pool or water source. City Administrator Jagoe said Staff will prepare draft language and bring it to the Planning Commission. Because they tabled the item, it will come back to them in September. F. Proposed Public Works Organizational Chart — Phase 2 Council determined that there was not enough time to discuss this topic prior to the Regular City Council Meeting and discussed Item 3G-Agenda Planning. At 8:27 pm, Council began discussion on this topic, after completing the discussion on Agenda Planning. Public Works Director/City Engineer Swearingen said he is bringing back the Public Works Organizational Chart modifications. Last year Council saw the entire proposed Organizational Chart. That is included in the agenda packet. Council requested to see Phase 2 after Phase 1 is up and running to Staff s satisfaction. He noted having the two leads and the Park and Recreation Manager has helped spread out the responsibility. He said it brings management and union staff together. Public Works Director/City Engineer Swearingen said Phase 2 would add the Streets Lead positions. That would complete the leads for the Public Works maintenance workers. The other addition is to add a full time Public Works maintenance worker. He understands this is a big ask. He gathered information regarding the work we are currently doing and what we have planned to do. One of the big lifts with the Public Works maintenance plan is we will list out everything that we see for next year. It doesn't account for randomness. We address the typical emergency responses. They prioritized each task so as the year nears an end, they know what items must be completed and which ones could be dropped. We try to use available resources like ICWC, maximize our seasonal employees and schedule overtime, only if absolutely necessary. He added estimated hours for each task. Everyone's time was tracked last year. There is a clear labor gap to achieve the entire Public Works maintenance plan. Public Works Director/City Engineer Swearingen said he is looking for direction on implementing Phase 2, and he stood for questions. Councilmember Rousseau likes the way he is using the data and putting together a business plan. She said every year when we discuss staffing and hiring, we ask when you need them. Is this something that we need to consider the full amount for the 2026 budget, or can it be hired in March or later. Public Works Director/City Engineer Swearingen said he has it listed as a "needs now". We have shown the gap exists now. When there are gaps like this, some things just don't get done. We have to drop those lower priority items. For example, when we have a request to build a shade structure in front of trash bins. It would be a great improvement, but we don't have the time to do