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I I ARDEN HILLS CITY COUNCIL - DECEMBER 9.1996 2 " Mr. Stafford advised he also received one call regarding Colleen Avenue. Mr. Stafford advised that Colleen Avenue does not qualify for MSAS status. If this work proceeds, there will be an I approximate $150,000 shortfall over what funding sources were budgeted so the Council may decide to reduce the scope of work. Mr. Stafford advised the Council can adopt Resolution #96- 67 authorizing preparation of detailed plans for this project or could determine to bid the project. I If the bids are lower than what is anticipated, the Council could proceed with the original scope of work or if the bids are high, the scope could be reduced. I Greg Stonehouse, City Engineer, eXplained how the 1997 Pavement Management Program is used to establish an objective rating on a scale of zero to 100 which determines the type of work needed. He reviewed how a PCI rating decreases over time and use, and construction methods to I extend the life-cycle of the street. Overheads were displayed of several roadways and an explanation offered of how an overlay will extend the life of the streets. Mr. Stonehouse next I reviewed the roadways proposed for reconstruction and the 1995 pcr rating of each. Overheads were again displayed which identified various types of structural roadway damage which could be improved through reconstruction and bituminous reclamation. I Mr. Stonehouse presented diagrams depicting cross sections and explained various methods of roadway improvement. He advised the total estimated project cost is $690,000 (sealcoat Ie $49,000, Bituminous overlay $103,000, bituminous reclamation $248,000, and complete reconstruction of $290,000). He explained funding sources will be the City's Capital Improvement Fund, General Fund Streets budget, assessment of benefiting properties, and the I Storm Water Management Fund. He advised that Colleen Avenue does not qualify for use of MSAS funds. The proposed assessments are based on Minnesota State Statute 429. He explained the benefit is related to the increase in property value, not usage of improvements, and I reviewed the assessment process requirements of the City's Assessment Policy which has been in use since 1991. In accordance with this Policy, owners pay for street improvements adjacent to their property and the payment amount is based upon property use: 50% residential; 70% I commercial; and 100% tax exempt. Mr. Stonehouse then reviewed projects completed since 199] under this Assessment Policy. I Mr. Stonehouse reviewed the estimated 1997 assessment rates as follows: sealcoat is City funded with no assessment; bituminous overlay is assessed at $5.20 per front foot; bituminous I reclamation at $26.38 per front foot; and, complete reconstruction at $35.37 per front foot. He advised of the project schedule which includes completion of construction by late summer of next year. I Paul Olson, 4274 Colleen Circle, advised that a number of his neighbors agreed with the need for repairs but would just as soon upgrade the project to complete reconstruction, including curbs. I He asked that this option be considered. .. Kim Sawtell, 3637 Hamline Avenue, stated she has a number of concerns. First, there are houses on only one side of the street which is narrow with railroad tracks at the end. She explained they would like a cul-de-sac considered so vehicles have the ability to turn around without using I