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Page 3 of 3 <br /> <br />Event Marketing and Outreach – <br />- Discuss approach, timeline, and responsible parties for outreach <br />Target audience for event Business owners, business representatives, building owners <br /> <br />Contact information <br />available <br /> <br />Licensed Businesses List – mailing addresses <br />Survey respondents – mailing addresses and some emails <br /> <br />Proposed means of <br />communication <br />Save the date mailing – <br />Invitation mailing – <br />Email – <br />Facebook page – <br />Newsletter – <br />Resources needed <br /> <br />Staff – helping with mailing, readying mailing list, sending <br />email, Facebook post, newsletter <br />Volunteers – preparing mailing <br />Budget – printing for mailing, envelopes, postage <br />Timeline? <br /> <br />12 weeks out – 7/30 <br /> <br />8 weeks out – 8/27 <br /> <br />5 weeks out – 9/17 <br /> <br />2 weeks out – 10/8 <br /> <br />1 week out – 10/15 <br /> <br />- For discussion <br />o Number of mailings <br />o Other possible efforts <br /> <br />Deliverables for 8/27 meeting <br />Item Lead Details <br /> <br /> <br /> <br /> <br /> <br /> <br />Next Steps <br /> <br />Staff will share meeting notes and an updated checklist with the EDC following the meeting. EDC <br />to continue working on deliverables. <br /> <br />Attachments <br />A. Draft Agenda/Program for EDC Event <br />B. Draft Questions for Event <br />C. Draft Invitation for Event <br />D. Draft Strategy for Event promotion <br />E. Draft EDC Event Checklist