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AGENDA ITEM - 3C '!Tt -AII��EN_ HILLS MEMORANDUM DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: January — March Meeting Schedule Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss and provide feedback regarding the second City Council meetings in January, February and March 2026. Backaround/Discussion For many years, the City Council conducted regular meetings twice per month with work sessions being on the third Monday of the month, year round. However, the Council has, at its discretion, cancelled a meeting if there were no items requiring timely action. Examples of past practice are the annual cancellation of the second meeting of December which generally falls the week of, or close to, Christmas Day, and an occasional meeting cancellation here and there at any time of year, over the years. These cancellations are approved by formal Council action in advance of the affected meeting date. Prior to and including the year 2021, Council generally held three meetings each month, year round (two regular (second and fourth Monday) and one work session (third Monday)) with an occasional meeting cancellation and the addition of special meetings when necessary. At the beginning of 2022, the Council formally began the practice of cancelling the second regular meeting of January, February and March. This consideration was initiated for that particular three-month period because it was determined that planning cases and engineering project activity slows considerably and there generally were no items requiring action. Staff is able to shift their workload with no negative impacts and has been appreciative that Council offers this as a "perk" for staff. Page l of 2