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<br /> I <br /> , <br /> I City Council/Department Head Worksessiou <br /> I- March 1, 1996 <br /> Evaluation and Use of Subcontractors <br /> I Susan Keirn and Terry Post <br /> I. The City Currently Makes Extensive Use of Subcontractors <br /> I A. Examples of Contracted Services <br /> I. Multi- Year Contracts (i.e. Police, Fire) <br /> I 2. Annual Contracts (i.e. Engineer, Attorney, Bldg. Inspector) <br /> B. Management of Contracted Services <br /> I I. Level of vendor and staff understanding of responsibilities <br /> 2. Measurement of vendor performance <br /> ~ Frequency of rebidding/RFP cycle <br /> J. <br /> I <br /> II. Integration of Previous General Services Topic Discussion <br /> I <br /> A. Is the current scope of City services appropriate? <br /> Ie B. If scope is determined to be modified (either expanded or contracted), which <br /> expectations will drive changes? <br /> I I. Economy <br /> 2. Value <br /> 3. Non-Financial (Moral, Public Policy, Statutory) <br /> I III. Policy Considerations In Use of Contracted Services <br /> I A. Is make or buy decision (whether to provide a service in-house or contract it out) <br /> supported by value analysis or other cost-effectiveness criteria? <br /> I B. If contracted, are bid specifications tight with respect to statements of work, and <br /> are bid evaluation formulas and proposal evaluation methodologies in place? <br /> I C. Is Staff understanding of contract administration requirements sufficient to assure <br /> the quality of delivered services? <br /> I <br /> I <br /> I- <br /> I <br />