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AGENDA ITEM - 3E <br />UE-HILLS <br />MEMORANDUM <br />DATE: November 24, 2025 <br />TO: Honorable Mayor and City Councilmembers <br />FROM: Jessica Jagoe, City Administrator <br />SUBJECT: Committee/Commission Liaison Roles and Responsibilities <br />Budgeted Amount: Actual Amount: Funding Source: <br />N/A N/A N/A <br />Council Should Consider <br />Council should discuss the role of the Committee/Commission Liaisons. <br />Background <br />As part of the LMCIT discussion on January 3, 2024, Council requested to discuss the roles and <br />responsibilities of Council Liaisons. Meeting minutes say this item will be addressed as part of a <br />future work session and it was added to the agenda planning list on April 22, 2024. At the November <br />10, 2025 work session, the City Council gave direction to staff to keep this on the agenda planning <br />list and to bring the topic back to Council for further discussion. <br />The role of the liaison has not been formally discussed in the past, below is the applicable ordinance <br />that pertains to the liaisons. <br />Subd. 14 Council Liaison. The City Council shall appoint a council member to serve as a liaison to <br />each Board, Committee, Commission or other Appointed Body. <br />Council may want to discuss how it defines the liaison role, possible expectations and if a formal <br />policy needs to be approved and/or ordinance changes need to be made. Staff is researching other <br />communities for Council review of language in a formal liaison policy. <br />As part of the previous discussion, Council also discussed adding formal reports from Council <br />Liaisons to meeting agendas; however, this was put on hold pending a discussion on what the <br />expectations are regarding updates. Council may also want to discuss this and direct Staff on moving <br />forward. <br />Budget Impact <br />N/A <br />Attachment <br />N/A <br />Page l of 1 <br />