Laserfiche WebLink
CONSENT ITEM - 8E <br />,!r, <br />-`iIVEN HILLS <br />MEMORANDUM <br />DATE: November 24, 2025 <br />TO: Honorable Mayor and City Councilmembers <br />FROM: Jessica Jagoe, City Administrator <br />SUBJECT: Interim Policies — Flexible Scheduling and Dress for Your Day <br />Budgeted Amount: Actual Amount: Funding Source: <br />N/A N/A N/A <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />• The proposed interim policies regarding flexible scheduling and dress for your day effective <br />from the date of approval through December 31, 2026. <br />Discussion <br />On September 25, 2023, the City Council approved interim policies relating to flexible scheduling <br />and dress for your day at City Hall through December 31, 2024. On October 28, 2024, these policies <br />were extended another year through December 31, 2025. Since implementation, city staff has <br />utilized both interim policies, and several employees have approved flexible schedules. Department <br />Directors feel this has been successful and there have been no complaints or issues with maintaining <br />city services. Based on this, the Personnel Committee has recommended the interim policies remain <br />in -effect for another year. There are no proposed changes to the interim policies. <br />Next fall, City Staff will review these changes and make a recommendation to the Personnel <br />Committee and City Council on whether or not to make the changes permanent, additional changes, <br />or to remove the policies all together. At any time, either of these interim policies may be revoked by <br />the City Council or City Administrator without prior notice. The language for the interim policies is <br />below: <br />Flexible Scheduling <br />To ensure employee availability and accountability to the public the City serves, all full-time <br />employees (exempt and non-exempt) are to be at work or available to the public and co-workers <br />during the hours of 9 a.m. to 3:30 p.m., at least four days per week, unless away from the work site <br />for a work -related activity or on approved leave. Employees choosing to work a schedule other than <br />the typical schedule (i.e. City Hall's normal operating hours) must have written approval from their <br />Page 1 of 2 <br />