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--------- Minutes of the Arden Hills Regular Council Meeting, 12-26-89 Page 4 FINAL PLAT (Cont'd) Malone expressed concern relative to the structural support of truss construction in the event of fires; suggested the Planning Commission review this matter as relates to fire safety. . Malone moved, seconded by Growe, to adopt the appropriate Resolutions approving the Final Plat and Development Contract for Continental Development, Case 1188-30, subject to the applicant providing evidence of the title insurance binder prior to execution of the final plat and development contract by the Mayor and Clerk Administrator. Motion carried unanimously. (4-0) DISC; PROP'D LTR. Council was referred to a memorandum from the Clerk ENCROACHMENTS ON Administrator dated 12-19-89 and a letter from Attorney UTILITY EASEMENTS Filla dated 12-8-89, relative to encroachments on City utility easements. Clerk Administrator Berger explained the Public Works Supervisor has indicated his crew may have some slow periods during the winter months when they would be available to identify various areas of the City where easement encroachments hinder the possibility of utility maintenance. Berger stated staff is requesting Council direction regarding the proposed easement letter, prepared by Attorney Filla, and authorization to initially begin the identification process. After discussion, Council concurred there is a definite need to identify the areas where encroachments hinder the Public Works personnel performing maintenance on utilities and the letter proposed would provide a six month period of time for the property owner to resolve the encroachment problem. Council directed staff to begin the process of identifying and prioritizing areas . of the City where encroachments on easements exist; it was further noted the matter be placed on the January 22, 1990 Council Worksession agenda for further discussion. RES. 1189-62; ADOPT Mayor Sather asked if there was anyone present who wished 1990 LEVY & BUDGET to address the Council relative to the 1990 Budget. The Clerk Administrator briefly reviewed a few items of the budget document and offered commendation to staff members Darlene Scott and Mary Ann DeLaRosa for their outstanding efforts in assisting with preparation of the document. Mahowald moved, seconded by Malone, to Adopt Resolution No. 89-62, CLARIFYING FINAL SUMS OF MONEY TO BE LEVIED FOR LEVY YEAR 1989, PAYABLE IN 1990 and approving the 1990 Budget document as submitted by the Clerk Administrator. Motion carried unanimously. (4-0) REQUEST; LEASE Council was referred to a memorandum from Administrative FAX MACHINE Secretary DeLaRosa dated 12-21-89, requesting authorization to lease a Sharp #750 fax machine. Councilmember Growe commented she was pleased that staff recommended lease of the fax machine versus purchase; since technology changes so rapidly. Growe questioned if the monthly lease amount includes a maintenance agreement and the monthly cost for a dedicated telephone line. . Deputy Clerk Iago advised the monthly quote for the Sharp #750 does include the maintenance agreement and the other quotes did not include maintenance. Iago was unsure regarding the amount for the telephone line on a monthly basis.