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City of Arden Hills Personnel Policy '� Effective February 29, 2016 -A i� HIH ti' Amended July 28, 2025 and PERSONAL TIME OFF All employees hired before June 29, 2002, will convert their current sick leave accrued hours to Personal Time Off (PTO). The conversion will be calculated by adding current accrued sick leave and current accrued vacation and subtracting two hundred forty hours (240) as PTO. The remainder of the sick leave will be added to the "Bank". "Bank" is defined as accrued hours which may be used only when the employee qualifies under Short - Term Disability, Long -Term Disability or when accrued PTO is exhausted. Full-time employees who have completed ten (10) or more years of continuous service with the City and who leave in good standing will receive 33-1 /3% of unused, accumulated sick leave or "Bank Hours" upon their separation. Full-time employees who have completed twenty (20) or more years of continuous service with the City and who leave in good standing will receive 50% of unused, accumulated sick leave or "Bank Hours" upon their separation. To qualify for this benefit an employee must have an established sick leave bank resulting from the conversion of the PTO program. Any benefit paid shall be paid to the employee. Personal Time Off (PTO) is authorized absence from duty. It can be used for any reason, subject to existing request and approval procedures. As with all paid time off programs, the City needs to ensure that service to the public and work requirements are not adversely impacted. Qualified full-time employees and part-time employees are eligible for Personal Time Off (PTO). Employees may not use Personal Time Off until successful completion of their training period, although Personal Time Off accumulates during this time. Personal Time Off for part-time benefited employees shall be pro -rated. The following chart provides information regarding Personal Time Off. Years of service are calculated from the anniversary date of employment. PERSONAL TIME OFF SCHEDULE (Hired Previous to June 29, 2015) Completed Service Personal Time 0-60 months 7 hours bi-weekly 61 Months — 120 months 9 hours bi-weekly after 120 months 10 hours bi-weekly PERSONAL TIME OFF SCHEDULE (Hired June 29, 2015, or after) Completed Service Personal Time 0-36 months 6 hours bi-weekly 37 months to 108 months 7 hours bi-weekly 109 months to 168 months 7.5 hours bi-weekly 169 months to 228 months 8.5 hours bi-weekly 229 months or more 9 hours bi-weekly Benefit year for Personal Time Off is March 1 s` through February 28th. A maximum of 240 hours of Personal Time Off may be carried over from benefit year to benefit year. Carry- 44