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City of Arden Hills Personnel Policy Effective February 29, 2016 H�l.is Amended July 28, 2025 and SCHOOL CONFERENCE LEAVE Any employee who has worked half-time or more for more than twelve (12) consecutive months, may take unpaid leave for up to a total of sixteen (16) hours during any 12- month period to attend school conferences or classroom activities related to the employee's child (under 18 or under 20 and still attending secondary school), provided the conference or classroom activities cannot be scheduled during non -work hours. When the leave cannot be scheduled during non -work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of the City. Employees may choose to use PTO hours for this absence, but are not required to do so. BONE MARROW DONATION LEAVE Employees working an average of 20 or more hours per week may take paid leave, not to exceed 40 hours unless agreed to by the City, to undergo medical procedures to donate bone marrow. The City may require a physician's verification of the purpose and length of the leave requested to donate bone marrow. If there is a medical determination that the employee does not qualify as a bone marrow donor, the paid leave of absence granted to the employee prior to that medical determination is not forfeited. REGULAR LEAVE WITHOUT PAY Upon consideration of a formal written request by an employee, the City Administrator may authorize leave without pay for up to thirty (30) days. An additional thirty (30) days extension beyond that period may be granted at the discretion of the City Administrator. Leave without pay for greater periods may be granted by the City Council to a maximum of one (1) year. Normally employee benefits will not be earned by an employee while on leave without pay. However, the City's contribution toward health, dental and life insurance may be continued, if approved by the City Council, for leaves of up to ninety (90) days when the leave is for medical reasons and FLAIL A has been exhausted. If an employee is on a regular leave without pay and is not working any hours, the employee will not accrue (or be paid for) holidays, or PTO (anv�h4 leat�. Employees who are working reduced hours while on this type of leave will receive holiday pay on a prorated basis and will accrue PTO (ar2r*al kwt,e based on actual hours worked. Leave without pay hours will not count toward seniority and all accrued Ptea compensatory time must normally be used before an unpaid leave of absence will be approved. 55