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. . . . MINUTES OF THE ARDEN HILLS COUNCIL WORKSESSION MEETING MONDAY, MARCH 19, 1990 - 4:30 P.M., CITY HALL CALL TO ORDER Pursuant to due call and notice thereof. Mayor Sather called the meeting to order at 4:30 P.M. ROLL CALL The roll being called, the following members were present: Mayor Thomas Sather, Councilmembers Nancy Hansen, Thomas Mahowald and Paul Malone. Absent: Councilmember JoAnn Growe. Also present: Clerk Administrator Gary Berger, City Engineer Terry Maurer, Finance Committee member Carl Rundquist and Administrative Secretary Mary Ann DeLaRosa. ADOPT AGENDA Mayor Sather noted that he wished to limit discussions to topics on the agenda, thereby making for faster work sessions. ARSENAL UPDATE Planner John Bergly was ill and unable to attend the work session to discuss concerns raised at the March 8 pre-construction conference for the Army Reserve Training Center. Mayor Sather reviewed notes that Planner Bergly had submitted after the March 8 meeting. Clerk Administrator Berger noted that he had received a phone call from an Army official in Fort Collins, CO, asking about police and fire protection services. Berger advised the official to state the specific request in a letter to the Mayor and City Council and the City would then respond. It appeared that if the Army did not construct a security fence around the site. protective services would be provided by the City. ASSESSMENT POLICY Mayor Sather turned the meeting over to Engineer Terry Maurer who then reviewed the issues involved in setting a City assessment policy. Discussion centered over a street assessment policy and whether the assessment rate should be 1/4 charge to the homeowner, 3/4 funded up by the City or 1/3 - 2/3. Councilmember Malone questioned sewer and water assessments, lateral benefits or area benefits, and trunk and subtrunk costs. Engineer Maurer felt that this information should be pared down to something simple and equitable. Council felt and Engineer Maurer concurred that the assessment policy should be in a free-standing policy form, not as a City Ordinance. Councilmember Malone felt that assessments should be 100% assessed on new developments, but asked what percentage should be charged on existing streets or utilities. Mayor Sather suggested that seal coating or overlays could be.funded via MSA funding or from general revenue sources and not assessed to the property owner. Mahowald agreed with Sather on this suggestion. Councilmembers Hansen and Malone felt that seal coating is maintenance and overlaying is not, and costs for overlaying should be assessed. Sather said he would support a 25% assessment for overlaying costs with the City picking up the remaining 75% of the costs. Mahowald used Indian Oaks Circle as an example where the street needed total reconstruction and the property owners were not assessed the costs